Aviation Admin & Finance Manager

Swissport; San Jose (CA); On-site; USD 85,000 - 94,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Swissport is seeking an Administration Manager in San Jose to lead day-to-day offices and support the Finance and Payroll teams. You will optimize administrative workflows, manage supplier relationships, and help control costs while ensuring accuracy in A/P and A/R processes.

The role requires aviation experience, a university degree, 3–5 years in similar roles, and strong communication. Proficiency with Outlook and Excel, and a proactive, deadline-driven mindset are essential for success.

Qualifications

• Must have aviation experience and 3–5 years in similar roles.
• University degree or proven track record.
• Excellent verbal and written communication skills with professional phone etiquette.

Responsibilities

• Manage day-to-day operations of office services to meet needs efficiently and economically.
• Liaise with managers to ensure policies and activities align with business needs.
• Research and recommend office supplies and equipment purchases to minimize costs.
• Manage relationships with external suppliers and ensure timely completion of admin activities.
• Handle Accounts Payable/Receivable data entry and invoicing processes.
• Conduct monthly A/P and A/R accruals and monthly P&L reviews with variance detail.
• Process payroll; analyze labor trends and provide employee support.
• Provide employee station support (uniforms, attendance, scheduling).
• Communicate with customers and maintain professional interactions.
• Meet deadlines and work with minimal supervision.

Skills

Aviation experience

Verbal and written communication

Phone etiquette

Self-driven

Organized

Education

University degree

Tools

Outlook

Excel

Job description

Swissport is seeking an Administration Manager in San Jose to lead day-to-day offices and support the Finance and Payroll teams. You will optimize administrative workflows, manage supplier relationships, and help control costs while ensuring accuracy in A/P and A/R processes.

The role requires aviation experience, a university degree, 3–5 years in similar roles, and strong communication. Proficiency with Outlook and Excel, and a proactive, deadline-driven mindset are essential for success.