SJC Administration Manager

Swissport International AG; San Jose (CA); Presencial; USD 85.000 - 94.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vision insurance

Descripción de la vacante

Swissport is seeking an Administration Manager in San Jose to lead day-to-day offices and support the Finance and Payroll teams. You will optimize administrative workflows, manage supplier relationships, and help control costs while ensuring accuracy in A/P and A/R processes.

The role requires aviation experience, a university degree, 3–5 years in similar roles, and strong communication. Proficiency with Outlook and Excel, and a proactive, deadline-driven mindset are essential for success.

Formación

• Must have aviation experience and 3–5 years in similar roles.
• University degree or proven track record.
• Excellent verbal and written communication skills with professional phone etiquette.

Responsabilidades

• Manage day-to-day operations of office services to meet needs efficiently and economically.
• Liaise with managers to ensure policies and activities align with business needs.
• Research and recommend office supplies and equipment purchases to minimize costs.
• Manage relationships with external suppliers and ensure timely completion of admin activities.
• Handle Accounts Payable/Receivable data entry and invoicing processes.
• Conduct monthly A/P and A/R accruals and monthly P&L reviews with variance detail.
• Process payroll; analyze labor trends and provide employee support.
• Provide employee station support (uniforms, attendance, scheduling).
• Communicate with customers and maintain professional interactions.
• Meet deadlines and work with minimal supervision.

Conocimientos

Aviation experience

Verbal and written communication

Phone etiquette

Self-driven

Organized

Educación

University degree

Herramientas

Outlook

Excel

Descripción del empleo

Are you ready to take flight in a dynamic and fast-paced aviation industry? As a global leader in aviation services, Swissport provides Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually.

Our mission is simple – “To provide the aviation industry with consistent and tailor‑made solutions around the globe, for a better customer experience.”

We believe that our people are what differentiates us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things and Win as a Team, and we are currently seeking dedicated individuals, who align with these values, to join our team at various locations across the globe.

Job Summary

The Administration Manager is responsible for managing the administrative activities of the overall organization so that administrative staff, equipment, supplies, and other resources are used effectively and economically. The Administration Manager is also an integral part of the Finance and Payroll team and will provide ongoing support in the day-to-day functions of the team environment.

The expected salary is $85,200-94,000/year. Full‑time employees are offered a range of health and wellness benefits as well as 401(k) with company match, paid vacation time, sick time, and company paid holidays.

Your activities

• Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently, reliably, and economically.
• Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs.
• Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization’s business needs.
• Select, and manage ongoing relationships with external suppliers' customers and develop a teamto ensure that administrative activities are completed on time, according to established standards, and within established budgets
• Accounts Payable (A/P) and Account Receivable (A/R) data entry
• Billing/Invoice processing in accordance with customer contracts
• Monthly A/P and A/R accruals
• Monthly P&L review with variance detail and trending
• Payroll entry/processing; review and analyze labor trends
• Employee station support (uniforms, attendance, scheduling, etc.)
• Customer interaction/correspondence
• Driven, self-starter with minimum supervision
• Proficient with Outlook & Excel
• Must be able to meet deadlines
• Other duties and assignments as requested by manager(s)

Your profile

• Must have aviation experience!
• 3 to 5 years of experience in similar roles
• University degree or proven track record
• Have excellent verbal and written communication skills
• Have professional phone etiquette
• Self-driven and have high energy levels
• Organized

What we offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

At Swissport, we believe indiversity, equal opportunity, and the power of our values to drive our success. We are committed toprovidinga workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race,color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.

Join Swissport today and be part of a team that connects the world of aviation!