Aviation Accounting & Admin Specialist

Swissport; Phoenix (AZ); On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Life insurance

Paid time off

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Swissport in Phoenix, AZ seeks a detail-oriented administrative professional to support data entry and office tasks. The role involves handling calls, transcribing documents, preparing materials, and maintaining confidential records to ensure smooth daily operations.

Ideal candidates will have up to 3 years of related experience, excellent communication, and strong organizational skills. Benefits include health/dental/life insurance, 401(k), paid time off and tuition reimbursement.

Qualifications

• Up to 3 years of experience in a similar position.
• High school equivalence.
• Excellent verbal and written communication skills.
• Professional phone etiquette.
• Self-driven and high energy levels.
• Organized.

Responsibilities

• Answer telephones, screen calls and take messages from external or internal sources so that callers/visitors are dealt with promptly, courteously, and exactly.
• Accurately transcribe, type, format, and proofread a wide variety of material using word processing, presentation, graphics and spreadsheet software. Perform other administrative tasks using independent judgment and discretion.
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time. These activities may include preparing documents and presentation materials.
• Handle confidential information and maintain the security records and files.
• Drafting letters and official information releases.
• Arranging and attending meetings; Taking and distributing minutes.
• Invoice airline clients on a weekly basis.
• Reconciling month end.
• Other duties as assigned.

Skills

Data entry

Phone etiquette

Administrative tasks

Office software

Education

High school diploma or equivalent

Tools

Word processing

Spreadsheet software

Presentation software

Job description

Swissport in Phoenix, AZ seeks a detail-oriented administrative professional to support data entry and office tasks. The role involves handling calls, transcribing documents, preparing materials, and maintaining confidential records to ensure smooth daily operations.

Ideal candidates will have up to 3 years of related experience, excellent communication, and strong organizational skills. Benefits include health/dental/life insurance, 401(k), paid time off and tuition reimbursement.