Automotive Billing Clerk

Schumacher Auto Group; North Palm Beach (FL); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Comprehensive Health Benefits

401K Savings and Retirement plan

Paid Time Off

Degrees at Work Program

Discounts on vehicles, service, and parts

Training and career growth opportunities

Job summary

An established automotive firm in North Palm Beach is looking for a detail-oriented Billing Clerk. The candidate will be responsible for accurate billing and managing the dealership's accounts receivable. This includes processing invoices, resolving billing discrepancies, and ensuring accurate financial records. We are seeking someone with dealership experience and automotive accounting skills, along with proficiency in tools such as CDK and MS Excel. We offer comprehensive health benefits and opportunities for career growth.

Qualifications

• Dealership experience is a must.
• 2+ years of Automotive Accounting experience.
• Experience with submitting rebates is required.
• Solid understanding of basic accounting principles.
• Proficient in using accounting software and spreadsheets.

Responsibilities

• Ensure accurate deal information in accounting systems.
• Verify accuracy and resolve discrepancies.
• Maintain organized billing records.
• Process payoffs and ensure payment accuracy.
• Manage used vehicle inventory schedule.

Skills

Detail-oriented

Organizational skills

Accounting Software

Automotive Accounting

Customer communication

Education

High School Diploma

Post-Secondary education in accounting, finance or related field

Tools

CDK

MS Excel

Job description

Position Description

Schumacher Automotive Group is seeking a detail-oriented and organized Billing Clerk to join our team.

Theideal candidate will ensure accurate and timely billing for sales and service transactions, and to manage the dealerships AR. This includes processing invoices and other billing documents accurately and efficiently, verifying the accuracy of billing information, resolving any discrepancies or errors, and communicating with customers to resolve billing‑related issues or answer questions.

Qualifications

• Dealership experience is a Must
• Automotive Accounting: 2+ years
• Experience with submitting Rebates
• Automotive experience with preferably CDK knowledge
• High School Diploma required
• Preferred Education: Post-Secondary education in accounting, finance or related field
• Accounting knowledge; solid understanding of basic accounting principles and practices, including bookkeeping and financial reporting
• Experience with accounting software and spreadsheet programs like MS Excel
• Strong experience using computers; proficient in using accounting software, spreadsheets, and other tools to manage financial records and transactions

Essential Job Responsibilities

• Ensuring that all deal information is entered correctly into the accounting and dealerships software systems
• Verifying the accuracy of the posting information and resolving any discrepancies
• Maintain organized and accurate billing records and filing systems
• Billing deals for trade-ins and payoffs; pull commissions on warranties and products; create trade folders to get paid off; check vehicle information in Title Tec; check inventory in CDK to ensure money for RO and cost on Recap is the cost in CDK; compute commissions based on costs; book deal and post
• Process payoffs from purchases (KBB)
• CIT (Contracts in Transit); check for payments from customers that are not immediately deposited into the bank account; review the CIT records to ensure that all payments have been properly accounted for
• EFT (Electronic Fund Transfer); ensure payment is processed accurately and the funds are received in a timely manner; reconcile the payment with the dealership’s accounting records
• Responsible for maintaining used vehicle inventory schedule, tracking adjustments such as ROs reconciling accounts; review schedules to ensure they are accurate and up to date
• Ensure We‑Owe Payoffs have been properly processed and that all necessary documentation has been completed; check for any balances owed on the vehicle that needs to be paid off
• Cash Clearing to ensure that all cash received has been properly recorded, deposited with no discrepancies
• Other duties or projects as assigned by Management.

Benefits

• Brand Icon Company in business for over “52 years.”
• Comprehensive Health Benefits Program to include low rates for high and low‑deductible medical plans with United Health Care a nationwide carrier; Met Life Dental Insurance; Met Life Vision Insurance
• Free Basic Life Insurance
• Supplemental Insurance (STD/LTD, Life Insurance, Legal Consultative Services, Health Savings Account)
• Employee Assistance Program (Consulting Services, Work/Life Balance Support)
• 401K Savings and Retirement plan with company contribution
• Paid Time Off to include vacation time, sick time, major holidays, bereavement leave
• Family Fund, a company contribution to support employees with medical hardships
• Degrees at Work Program; earn your bachelor’s or master’s degree along with books for FREE at our Delray location. This also includes a family plan to include your family members.
• Discounts to our employees on vehicles, service, and parts
• Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience, and interests.

Additional Requirements

A valid driver's license. All applicants must pass pre‑employment testing to qualify for employment. Pre‑Employment testing includes a successful background check and drug testing.