Automotive Billing Clerk

Schumacher Automotive Group; North Palm Beach (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health benefits

401K Savings plan

Paid time off

Job summary

Schumacher Automotive Group is seeking a detail-oriented Billing Clerk to join our Palm Beach-area dealership team. You will ensure accurate and timely billing for sales and service, manage AR, and coordinate with customers to resolve billing questions.

Responsibilities include posting deals, handling payoffs, reconciliations, and maintaining organized billing records using CDK, Title Tec, and MS Excel. A high school diploma is required, with automotive accounting experience preferred.

Qualifications

• Dealership experience is required.
• Automotive accounting knowledge and 2+ years of experience.
• Experience submitting rebates.
• CDK knowledge preferred.
• Proficient with accounting software and spreadsheets.

Responsibilities

• Enter all deal information into accounting systems accurately.
• Verify posting information and resolve discrepancies.
• Maintain organized and accurate billing records and filing systems.
• Bill deals for trade-ins and payoffs; pull commissions on warranties and products; create trade folders; check vehicle information in Title Tec; verify CDK costs; post and book deals.
• Process payoffs from purchases (KBB).
• Manage Contracts in Transit (CIT) and EFT; reconcile payments with records.
• Maintain used vehicle inventory schedules and RO adjustments; ensure schedules are up to date.
• Ensure We-Owe payoffs are processed; check balances for payoff.
• Cash clearing and deposit accuracy.

Skills

Dealership experience

Automotive accounting

Rebates submission

CDK knowledge

MS Excel

Strong computer skills

Education

High School Diploma

Post-secondary accounting/finance education

Tools

CDK

MS Excel

Job description

Description
Position Description:
Schumacher Automotive Group is seeking a detail-oriented and organized Billing Clerk to join our team.
The ideal candidate will ensure accurate and timely billing for sales and service transactions, and to manage the dealerships AR. This includes processing invoices and other billing documents accurately and efficiently, verifying the accuracy of billing information, resolving any discrepancies or errors, and communicating with customers to resolve billing -related issues or answer questions.
WHO ARE WE LOOKING FOR?

• Dealership experience is a Must
• Automotive Accounting: 2+ years
• Experience with submitting Rebates
• Automotive experience with preferably CDK knowledge
• High School Diploma required
• Preferred Education: Post-Secondary education in accounting, finance or related field
• Accounting knowledge; solid understanding of basic accounting principles and practices, including bookkeeping and financial reporting
• Experience with accounting software and spreadsheet programs like MS Excel
• Strong experience using computers; proficient in using accounting software, spreadsheets, and other tools to manage financial records and transactions

Requirements
ESSENTIAL JOB RESPONSIBILITIES

• Ensuring that all deal information is entered correctly into the accounting and dealerships software systems
• Verifying the accuracy of the posting information and resolving any discrepancies
• Maintain organized and accurate billing records and filing systems
• Billing deals for trade-ins and payoffs; pull commissions on warranties and products; create trade folders to get paid off; check vehicle information in Title Tec; check inventory in CDK to ensure money for RO and cost on Recap is the cost in CDK; compute commissions based on costs; book deal and post
• Process payoffs from purchases (KBB)
• CIT (Contracts in Transit); check for payments from customers that are not immediately deposited into the bank account; review the CIT records to ensure that all payments have been properly accounted for
• EFT (Electronic Fund Transfer); ensure payment is processed accurately and the funds are received in a timely manner; reconcile the payment with the dealership’s accounting records
• Responsible for maintaining used vehicle inventory schedule, tracking adjustments such as ROs reconciling accounts; review schedules to ensure they are accurate and up to date
• Ensure We-Owe Payoffs have been properly processed and that all necessary documentation has been completed; check for any balances owed on the vehicle that needs to be paid off
• Cash Clearing to ensure that all cash received has been properly recorded, deposited with no discrepancies
• Other duties or projects as assigned by Management.

JOIN OUR Schumacher Family!
Schumacher Auto Group of the Palm Beaches opened its doors in 1971 starting with Schumacher Buick. It has achieved its growth by building a strong commitment to its customers and the community. We have an obligation to deliver the very best experience to our customers. With a strong focus on customer service, we have grown to be one of the top brands in South Florida. Schumacher carries a wide variety of vehicles, including Lincoln, Volkswagen, Infiniti, Volvo, Subaru, Chrysler, Dodge, Jeep, and Ram to name a few. Through this growth, we’ve never lost track of what made us successful for over 50 years: a strong focus on putting our customers and community first in everything we do. We are looking for dedicated, motivated, and top talent. Our philosophy is to always promote within and advance and reward hard-working individuals. We offer the best compensation in the industry here i n South Florida, and excellent benefit packages for our employees. Why Choose Us? Here\'s just a few to mention…….

• Brand Icon Company in business for over “52 years."
• Comprehensive Health Benefits Program to include - Low rates for high and low-deductible medical plans with United Health Care a nationwide carrier; Met Life Dental Insurance; Met Life Vision Insurance
• Free Basic Life Insurance
• Supplemental Insurance (STD/LTD, Life Insurance, Legal Consultative Services, Health Savings Account)
• Employee Assistance Program (Consulting Services, Work/Life Balance Support)
• 401K Savings and Retirement plan with company contribution
• Paid Time Off to include vacation time, sick time, major holidays, bereavement leave
• Family Fund, a company contribution to support employees with medical hardships
• Degrees at Work Program; earn your bachelor’s or master’s degree along with books for FREE at our Delray location. This also includes a family plan to include your family members.
• Discounts to our employees on vehicles, service, and parts
• Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience, and interests.

If you are looking to make a difference and want to join a family company that appreciates and cares for its employees by rewarding hard work and commitment, Schumacher is the place.
A valid driver\'s license. All applicants must pass pre-employment testing to qualify for employment. Pre-Employment testing includes a successful background check and drug testing.