Administrative Assistant

CultureSpace Group; Austin (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

CultureSpace Group in Austin is seeking an organized Office Coordinator & Receptionist to support our busy site. This onsite role serves as the primary contact for calls and front desk, providing essential administrative support across departments.

Responsibilities include scheduling, travel coordination, calendar management, showroom upkeep, and office supply orders. The ideal candidate has 1+ years in reception or admin roles and strong communication, organization, and customer-service skills.

Qualifications

• Experience in reception, admin support, or customer service preferred.
• Professional phone presence and strong customer-service skills.
• Excellent organization, communication, attention to detail, and follow-through.
• Ability to manage competing priorities and multiple departments.
• Proficiency with Microsoft Office and collaboration tools.
• High school diploma or equivalent required.

Responsibilities

• Provide primary phone and front-desk coverage.
• Monitor the Admin Inbox and coordinate requests through completion.
• Support scheduling, documents, data entry, and other administrative needs.
• Maintain the Austin Business Development calendar.
• Prepare the weekly Clear Design presentation.
• Coordinate business travel for Austin employees and provide backup travel support as needed.
• Maintain an organized, stocked, and visitor-ready showroom and office.
• Order office and showroom supplies within approved guidelines.
• Coordinate with employees and vendors to address routine office needs.
• Assist with meetings, visitors, special projects, and evolving business priorities.

Skills

Customer service

Organization

Communication

Multitasking

MS Office

Education

High School Diploma or Equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Teams

Shared calendars

Job description

CultureSpace helps organizations create modern, functional workplaces through thoughtful design, quality office furniture, and exceptional service. Our team is collaborative, fast-moving, and committed to creating a positive experience for every customer, employee, and visitor.

CultureSpace is seeking an organized, adaptable, and service-oriented Office Coordinator & Receptionist to support our Austin location. This position serves as the primary contact for incoming calls and the go-to administrative resource for the office. The ideal candidate enjoys variety, takes ownership of requests, and can confidently support multiple departments as priorities evolve.

Responsibilities

• Provide consistent and professional primary phone and front-desk coverage.
• Monitor the Admin Inbox and coordinate requests through completion.
• Support multiple departments with scheduling, presentations, documents, data entry, and other administrative needs.
• Maintain the Austin Business Development calendar.
• Prepare the weekly Clear Design presentation.
• Coordinate business travel for Austin employees and provide backup travel support as needed.
• Maintain an organized, stocked, and visitor-ready showroom and office.
• Order office and showroom supplies within approved guidelines.
• Coordinate with employees and vendors to address routine office needs.
• Assist with meetings, visitors, special projects, and evolving business priorities.

Qualifications

• One or more years of experience in reception, administrative support, office coordination, or customer service preferred.
• Professional phone presence and strong customer-service skills.
• Excellent organization, communication, attention to detail, and follow-through.
• Ability to manage competing priorities, frequent interruptions, and requests from multiple departments.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and shared calendars.
• Proactive, dependable, discreet, and willing to assist wherever needed.
• High school diploma or equivalent required.

This is an onsite position in Austin. Regular and reliable attendance is essential due to the phone and front-office responsibilities of the role.