Auction Operations Specialist - Inventory & Prep

CarMax; Illinois; On-site; USD 22,000 - 35,000; Full time

Benefits offered by this job

Sick leave

Vacation time

Floating holiday

Employee discounts

Job summary

CarMax in Montgomery, IL is seeking an Auction Services Associate to maintain inventory appearance and security, process incoming/outgoing vehicles, and support auction operations. You will document records, capture vehicle details, and assist with training while upholding EH&S standards.

The role requires physical stamina to lift up to 50 lbs., flexible schedules including nights and weekends, and outdoor work in various weather conditions. Competitive hourly pay is offered.

Qualifications

• Ability to read, interpret, and enter data accurately to maintain reliable inventory records.
• Demonstrated ability to collaborate effectively with associates across multiple departments.
• Strong multitasking skills with the ability to perform in a high‑energy, fast‑paced environment.
• Solid inventory management awareness with the willingness to learn and strengthen operational skills.
• Commitment to completing all CarMax‑provided training and following established wholesale and inventory procedures.
• High School diploma or equivalent work experience.

Responsibilities

• Maintain daily inventory appearance and security while ensuring vehicle zones and parking areas remain organized and optimized for smooth operations.
• Document and track incoming and outgoing inventory through shipping and receiving processes to support accurate, transparent vehicle records.
• Receive, prepare, and process vehicles—including pairing locators, capturing photos, and securing keys—to ensure readiness for sale or auction.
• Support auction operations by assisting with preparation, coordination, and execution activities that enable a seamless experience.
• Contribute to new associate training by sharing best practices and reinforcing safety and operational standards.
• Complete daily inventory scanning and reconciliation to ensure accurate, real‑time visibility of site inventory.
• Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Skills

Data entry

Team collaboration

Multitasking

Inventory management

Training

Education

High School diploma or equivalent

Job description

CarMax in Montgomery, IL is seeking an Auction Services Associate to maintain inventory appearance and security, process incoming/outgoing vehicles, and support auction operations. You will document records, capture vehicle details, and assist with training while upholding EH&S standards.

The role requires physical stamina to lift up to 50 lbs., flexible schedules including nights and weekends, and outdoor work in various weather conditions. Competitive hourly pay is offered.