Attendance & Records Coordinator - High School

Helena Public Schools; United States; On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Paid sick and vacation leave

9 holidays

3 personal days

School calendar related days

Retirement

Job summary

Helena School District is seeking an Attendance Secretary for Capital High School to manage daily student attendance, process class and absence records, and support teachers and administrators with attendance reporting.

The role involves handling phone inquiries, maintaining attendance logs, and preparing various attendance-related documents and forms, with a focus on accuracy and reliability. The position is included in the district's benefits package and requires standard background checks.

Qualifications

• High school diploma or GED required.
• At least 1 year experience or secretarial training.
• Ability to perform word processing and report preparation.

Responsibilities

• Issues class-admit slips, tardy slips, corridor passes, and off campus passes to students.
• Answers telephones, routes calls, takes messages and provides information.
• Maintains log of incoming calls from parents listing absences and contacts absent students' parents.
• Maintains master file of students leaving school each day.
• Audits notes for discrepancies to ensure legitimate absences.
• Inputs and retrieves attendance info, schedule changes and data.
• Compiles periodic attendance reports for teachers and administrators.
• Prepares reports, correspondence and forms.
• Maintains files such as program files, class lists and student records.
• Refer homework to absent students upon parent request.
• Other duties as assigned.

Skills

Phone handling

Data entry

Attendance records

Education

High school diploma or GED

1 year experience or secretarial training

Tools

Word processing

Job description

Helena School District is seeking an Attendance Secretary for Capital High School to manage daily student attendance, process class and absence records, and support teachers and administrators with attendance reporting.

The role involves handling phone inquiries, maintaining attendance logs, and preparing various attendance-related documents and forms, with a focus on accuracy and reliability. The position is included in the district's benefits package and requires standard background checks.