School Attendance Secretary - Front Desk & Records

Helena Public Schools; Helena (MT); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Paid sick leave

Paid vacation leave

Holidays

Personal days

School calendar days

Retirement plan

Job summary

Helena Public Schools is seeking an Attendance Secretary for Capital High School. The role oversees student attendance and absences daily, preparing, maintaining, and reporting attendance data and handling related clerical tasks.

Responsibilities include issuing slips, answering calls, maintaining attendance logs, and preparing various reports and forms. A high school diploma or GED is required along with one year of experience or secretarial training.

Qualifications

• High school diploma or GED required.
• One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District.

Responsibilities

• Issues class-admit slips, tardy slips, corridor passes, and off campus passes to students.
• Answers phones, routes calls, takes messages, and provides information to callers.
• Maintains logs of absences and contacts parents regarding absences.
• Maintains master files of student records and lists.
• Audits attendance lists and verifies student absence reasons.
• Inputs and retrieves attendance, class schedule changes, and other data.
• Compiles attendance reports and monitors absenteeism.
• Prepares reports, correspondence and forms.
• Maintains program files, class lists, and other records.
• Refers homework to absent students on request.
• Other duties as assigned.

Education

High school diploma or GED

One year of secretarial experience or training

Job description

Helena Public Schools is seeking an Attendance Secretary for Capital High School. The role oversees student attendance and absences daily, preparing, maintaining, and reporting attendance data and handling related clerical tasks.

Responsibilities include issuing slips, answering calls, maintaining attendance logs, and preparing various reports and forms. A high school diploma or GED is required along with one year of experience or secretarial training.