General Secretary - Attendance

Helena Public Schools; Helena (MT); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Paid sick leave

Paid vacation leave

Holidays

Personal days

School calendar days

Retirement plan

Job summary

Helena Public Schools is seeking an Attendance Secretary for Capital High School. The role oversees student attendance and absences daily, preparing, maintaining, and reporting attendance data and handling related clerical tasks.

Responsibilities include issuing slips, answering calls, maintaining attendance logs, and preparing various reports and forms. A high school diploma or GED is required along with one year of experience or secretarial training.

Qualifications

• High school diploma or GED required.
• One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District.

Responsibilities

• Issues class-admit slips, tardy slips, corridor passes, and off campus passes to students.
• Answers phones, routes calls, takes messages, and provides information to callers.
• Maintains logs of absences and contacts parents regarding absences.
• Maintains master files of student records and lists.
• Audits attendance lists and verifies student absence reasons.
• Inputs and retrieves attendance, class schedule changes, and other data.
• Compiles attendance reports and monitors absenteeism.
• Prepares reports, correspondence and forms.
• Maintains program files, class lists, and other records.
• Refers homework to absent students on request.
• Other duties as assigned.

Education

High school diploma or GED

One year of secretarial experience or training

Job description

This website is AudioEye enabled and is being optimized for accessibility. To open the AudioEye Toolbar, press \"shift + =\". Some assistive technologies may require the use of a passthrough function before this keystroke. For more information, activate the button labeled \"Explore your accessibility options\".

Frontline Applicant Tracking - Helena Public Schools

Helena School District is hiring for an Attendance Secretaryat Capital High School. The attendance secretary oversees student attendance and absences on a daily basis. They prepare, maintain, and report concerning student attendance and complete other related tasks as assigned.

Some of what you will do:

• Issues class-admit slips, tardy slips, corridor passes, and off campus passes to students.
• Answers the telephones, routes cals, takes messages and/or provides information to the caller.
• Maintains a log of all incoming calls from parents listing students who will be absent; telephones absent students' parents to ascertain reason for absence.
• Maintains master file of students leaving school for various reasons each day.
• Reviews notes brought by students for forgeries and other discrepancies; carefully audits all lists and files to eliminate legitimate reasons for absence.
• Inputs, modifies and retrieves student attendance information, class schedule changes and other data.
• Compiles periodic attendance reports; monitors absenteeism and provides information to teachers and administrators regarding student attendance.
• Prepares an types or word-processes reports, correspondence and forms.
• Establishes and maintains files such as a current program file, student class lists, correspondence, suspension, release and other student records.
• Refers homework to absent students upon parent request.
• Other duties as assigned

Who we are looking for:

• High school diploma or general education degree (GED)
• One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District.

Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without reasonable accommodation.

Current entry level salary range is $19.43- $20.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 9holidays, 3 personal days, up to 9school calendar related days, health benefits, and retirement.

• This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees.
• This recruitment may also be used to fill additional positions per business needs.
• Prior to employment, you must successfully complete the appropriate background check required for employment.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email [e-mail] or call [phone]. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay .

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Helena Public Schools directly.
For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.