General Secretary - Attendance

Helena Public Schools; United States; On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health benefits

Paid sick and vacation leave

9 holidays

3 personal days

School calendar related days

Retirement

Job summary

Helena School District is seeking an Attendance Secretary for Capital High School to manage daily student attendance, process class and absence records, and support teachers and administrators with attendance reporting.

The role involves handling phone inquiries, maintaining attendance logs, and preparing various attendance-related documents and forms, with a focus on accuracy and reliability. The position is included in the district's benefits package and requires standard background checks.

Qualifications

• High school diploma or GED required.
• At least 1 year experience or secretarial training.
• Ability to perform word processing and report preparation.

Responsibilities

• Issues class-admit slips, tardy slips, corridor passes, and off campus passes to students.
• Answers telephones, routes calls, takes messages and provides information.
• Maintains log of incoming calls from parents listing absences and contacts absent students' parents.
• Maintains master file of students leaving school each day.
• Audits notes for discrepancies to ensure legitimate absences.
• Inputs and retrieves attendance info, schedule changes and data.
• Compiles periodic attendance reports for teachers and administrators.
• Prepares reports, correspondence and forms.
• Maintains files such as program files, class lists and student records.
• Refer homework to absent students upon parent request.
• Other duties as assigned.

Skills

Phone handling

Data entry

Attendance records

Education

High school diploma or GED

1 year experience or secretarial training

Tools

Word processing

Job description

Helena School District is hiring for an Attendance Secretaryat Capital High School. The attendance secretary oversees student attendance and absences on a daily basis. They prepare, maintain, and report concerning student attendance and complete other related tasks as assigned.

Some of what you will do:

• Issues class-admit slips, tardy slips, corridor passes, and off campus passes to students.
• Answers the telephones, routes cals, takes messages and/or provides information to the caller.
• Maintains a log of all incoming calls from parents listing students who will be absent; telephones absent students' parents to ascertain reason for absence.
• Maintains master file of students leaving school for various reasons each day.
• Reviews notes brought by students for forgeries and other discrepancies; carefully audits all lists and files to eliminate legitimate reasons for absence.
• Inputs, modifies and retrieves student attendance information, class schedule changes and other data.
• Compiles periodic attendance reports; monitors absenteeism and provides information to teachers and administrators regarding student attendance.
• Prepares an types or word-processes reports, correspondence and forms.
• Establishes and maintains files such as a current program file, student class lists, correspondence, suspension, release and other student records.
• Refers homework to absent students upon parent request.
• Other duties as assigned

Who we are looking for:

• High school diploma or general education degree (GED)
• One year of experience and/or one year of secretarial training; or an equivalent combination of experience and training as determined by the District.

Essential functions of the position include the ability to regularly lift and/or move up to 40 pounds with or without reasonable accommodation.

Current entry level salary range is $19.43- $20.72 per hour depending on applicable relevant work experience as determined by the District and includes a comprehensive benefit package consisting of paid sick and vacation leave, 9holidays, 3 personal days, up to 9school calendar related days, health benefits, and retirement.

• This position is covered by a collective bargaining agreement between Helena School District and the Montana Federation of Public Employees.
• This recruitment may also be used to fill additional positions per business needs.
• Prior to employment, you must successfully complete the appropriate background check required for employment.

The Helena School District is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, genetic information, sex, age, gender, sexual orientation, gender identity and expression, ancestry, marital status, military status, citizenship status, culture, social origin or condition, use of lawful products while not at work, political affiliation or a mental, physical or sensory disability, or by any other distinguishing characteristic if otherwise able to perform the essential functions of a job with reasonable accommodations. Persons with a disability who need assistance in the application process or those needing this announcement in an alternate format may email [e-mail] or call [phone]. TTY users should first call 711 to access the Traditional Relay Service from Montana Relay .