Athletics Operations & Travel Coordinator

Drexel University; Philadelphia (Philadelphia County); On-site; USD 45,000 - 68,000; Full time

Job summary

Drexel University in Philadelphia, PA, invites applications for the Coordinator of Business Operations, Athletics. This full-time role oversees travel, meals, vendor payments, and budget management across 18 Division I varsity teams, supporting student-athletes.

You will coordinate team travel, reconcile expenses, assist with budgets, and prepare reports. A Bachelor's degree and strong Excel skills are required; candidates should be organized, customer-focused, and able to manage multiple tasks

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience in an office/administrative setting with finance and operations preferred.
• Proficiency in Excel and Microsoft Office Suite.

Responsibilities

• Travel operations for 18 Division I varsity teams including transportation and lodging.
• Coordinate meal distribution and reconciliation with coaches.
• Negotiate with travel vendors to reduce department expenses.
• Assist with developing budgets for team travel.
• Process purchase orders, invoicing, and vendor payments.
• Analyze data and prepare reports to improve operations.

Skills

Customer service

Organizational skills

Verbal communication

Written communication

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Drexel University in Philadelphia, PA, invites applications for the Coordinator of Business Operations, Athletics. This full-time role oversees travel, meals, vendor payments, and budget management across 18 Division I varsity teams, supporting student-athletes.

You will coordinate team travel, reconcile expenses, assist with budgets, and prepare reports. A Bachelor's degree and strong Excel skills are required; candidates should be organized, customer-focused, and able to manage multiple tasks