Coordinator of Business Operations, Athletics

Careers at Drexel; Philadelphia (Philadelphia County); On-site; USD 45,000 - 68,000; Full time

Job summary

Drexel University Athletics in Philadelphia seeks a coordinator to manage travel, meals, vendor payments, and budgets across 18 varsity teams, supporting student-athletes.

The role requires a Bachelor's degree, Office/finance experience, and strong Excel skills, with a focus on data-driven reporting and collaboration with coaches and staff. This is an Exempt, full-time position offering Drexel benefits and a competitive salary.

Qualifications

• Bachelor's degree or equivalent education/experience.
• Experience in an office/administrative setting, preferably with office finance and operations.
• Proficiency in Excel and Microsoft Office Suite.

Responsibilities

• Coordinate travel for 18 Division 1 varsity teams, including transportation, lodging, logistics, and travel payments.
• Assist with budgets for team travel and with payment of game officials and invoices.
• Coordinate meals/preseason, pregame, and break meals with caterers/vendors and university staff.
• Analyze data and prepare reports to support athletic department operations.
• Support with vendor payments, deposits, and reconciliation; assist with staff expense reports.
• Perform other duties and special projects as assigned.

Skills

Excel

MS Office

Customer service

Organizational skills

Verbal communication

Written communication

Multitasking

Education

Bachelor's degree

Job description

Job Summary

The primary function of this position is to coordinate business operations in the Intercollegiate Athletics department. This position will be responsible for managing a portfolio of Drexel’s 18 varsity sports to organize team travel, meals, vendor payments, and budget management to support and enhance the student-athlete experience.

Essential Functions

• Travel Operations:
  • Manage team travel for a portfolio of Drexel's 18 Division 1 varsity teams, including transportation, lodging, logistics, and payment of travel-related expenditures. Specific management of the group transportation process.
  • Coordinate with respective coaches to schedule the distribution and reconciliation of appropriate meal money.
  • Negotiate with travel vendors/partners where opportunities exist to save the Athletic department on travel expenses. Reconcile travel expenses after each trip.
  • Assist with developing budgets for team travel.
• Financial Operations:
  • Assist with business functions including purchase orders and invoicing for portfolio of teams/units.
  • Make deposits and assist with specific revenue reconciliation.
  • Assist with review of staff expense reports.
  • Help coordinate payment of game officials for portfolio of teams
• Coordinate with coaches, staff, and university caterer and/or outside vendors to provide preseason, pregame, and break meals for athletic teams.
• Strategize with Athletic department staff to identify and implement opportunities to improve operational efficiency.
• Communicate with university departments to fulfill job responsibilities.
• Assist with data analysis and preparing reports.
• Other duties and special projects as assigned

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Experience working in an office/administrative setting, preferably with office finance and operations.
• Experience with Microsoft Office Suite, including proficiency in Excel.
• Strong customer service and organizational skills.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks simultaneously

Preferred Qualifications

• 1 year of experience in Athletics Business Office or related
• Strong sense of finance and operations processes and functions gained from work experience and coursework
• Valid Driver's License
• Ability to work as part of a team

Location

• University City - Philadelphia, PA

Additional Information

This position is classified as Exempt, grade I. Compensation for this grade ranges from$45,330 - $68,000per year. Please note that the offered rate for thisposition will vary based on thesuccessful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework.For information about benefits, please review Drexel’s Benefits Brochure.

Advertised: Sep 17 2026 Eastern Daylight Time
Applications close: Oct 1 2026 Eastern Daylight Time