Coordinator of Business Operations, Athletics

Drexel University; Philadelphia (Philadelphia County); On-site; USD 45,000 - 68,000; Full time

Job summary

Drexel University in Philadelphia, PA, invites applications for the Coordinator of Business Operations, Athletics. This full-time role oversees travel, meals, vendor payments, and budget management across 18 Division I varsity teams, supporting student-athletes.

You will coordinate team travel, reconcile expenses, assist with budgets, and prepare reports. A Bachelor's degree and strong Excel skills are required; candidates should be organized, customer-focused, and able to manage multiple tasks

Qualifications

• Bachelor's degree or equivalent experience required.
• Experience in an office/administrative setting with finance and operations preferred.
• Proficiency in Excel and Microsoft Office Suite.

Responsibilities

• Travel operations for 18 Division I varsity teams including transportation and lodging.
• Coordinate meal distribution and reconciliation with coaches.
• Negotiate with travel vendors to reduce department expenses.
• Assist with developing budgets for team travel.
• Process purchase orders, invoicing, and vendor payments.
• Analyze data and prepare reports to improve operations.

Skills

Customer service

Organizational skills

Verbal communication

Written communication

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Coordinator of Business Operations, Athletics

United States, Pennsylvania, Philadelphia

Sep 18, 2026

Job Summary

The primary function of this position is to coordinate business operations in the Intercollegiate Athletics department. This position will be responsible for managing a portfolio of Drexel's 18 varsity sports to organize team travel, meals, vendor payments, and budget management to support and enhance the student-athlete experience.

Work type: Full-Time

Essential Functions

• Travel Operations:
  • Manage team travel for a portfolio of Drexel's 18 Division 1 varsity teams, including transportation, lodging, logistics, and payment of travel-related expenditures. Specific management of the group transportation process.
  • Coordinate with respective coaches to schedule the distribution and reconciliation of appropriate meal money.
  • Negotiate with travel vendors/partners where opportunities exist to save the Athletic department on travel expenses. Reconcile travel expenses after each trip.
  • Assist with developing budgets for team travel.
• Financial Operations:
  • Assist with business functions including purchase orders and invoicing for portfolio of teams/units.
  • Make deposits and assist with specific revenue reconciliation.
  • Assist with review of staff expense reports.
  • Help coordinate payment of game officials for portfolio of teams.
• Coordinate with coaches, staff, and university caterer and/or outside vendors to provide preseason, pregame, and break meals for athletic teams.
• Strategize with Athletic department staff to identify and implement opportunities to improve operational efficiency.
• Communicate with university departments to fulfill job responsibilities.
• Assist with data analysis and preparing reports.
• Other duties and special projects as assigned.

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Experience working in an office/administrative setting, preferably with office finance and operations.
• Experience with Microsoft Office Suite, including proficiency in Excel.
• Strong customer service and organizational skills.
• Strong verbal and written communication skills.
• Ability to handle multiple tasks simultaneously

Preferred Qualifications

• 1 year of experience in Athletics Business Office or related
• Strong sense of finance and operations processes and functions gained from work experience and coursework
• Valid Driver's License
• Ability to work as part of a team

Location

• University City - Philadelphia, PA

Additional Information

This position is classified as Exempt, grade I. Compensation for this grade ranges from $45,330 - $68,000 per year. Please note that the offered rate for this position will vary based on the successful candidate's qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel's compensation framework. For information about benefits, please review Drexel's Benefits Brochure .

Salary

Compensation for this grade ranges from $45,330 - $68,000 per year.

Application Deadline

Applications close: Oct 1 2026 Eastern Daylight Time

Advertised

Sep 17 2026 Eastern Daylight Time