Coordinator, Athletic Facilities & Operations

Careers at Drexel; Philadelphia (Philadelphia County); On-site; USD 39,000 - 59,000; Full time

Job summary

Drexel University in Philadelphia, PA seeks a Facilities & Operations Coordinator to manage all Athletic and Recreational facilities. This role supports the Associate Athletics Director for Facilities & Operations in fulfilling the department's mission.

The position involves game-day management, facility operations for basketball home events, inventory and purchasing oversight, and ensuring compliance with university and NCAA policies.

Qualifications

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work in a fast-paced environment.
• Ability to work evenings and weekends as needed.
• Proven ability to organize, prioritize, and manage multiple projects/assignments.
• Knowledge and experience in facility maintenance work order systems.

Responsibilities

• Serve as game day manager for designated intercollegiate athletic events.
• Act as Facility Manager for Men’s and Women’s Basketball home events, collaborating with staff and officials.
• Perform bi-weekly facility checks of multiple athletic facilities.
• Document and report maintenance/custodial issues through the Work Order system.
• Coordinate with Trades Managers on custodial, maintenance, and grounds issues.
• Maintain inventory control and issuance of keys for Athletic Department Staff.
• Oversee purchasing/inventory control of facility signage and equipment.
• Ensure storage closets are organized with needed supplies.
• Liaise with third-party cable provider and address issues with staff.
• Coordinate with surplus manager for selling old athletic equipment.

Skills

Microsoft Office Suite

Education

Bachelor's degree

Job description

Job Summary

This position will serve as Facilities & Operations Coordinator for all of Drexel's Athletic and Recreational facilities. This person works under the supervision of the Associate Athletics Director for Facilities & Operations to meet and fulfill the mission and responsibility of managing these facilities.

Essential Functions

• Serve as game day manager for designated intercollegiate athletic events.
• Act as Facility Manager for Men’s and Women’s Basketball home events, collaboratingwith student staff, officials, visiting team, public safety, police, ambulance services and university facilities during events.
• Perform bi-weekly facility checks of the Daskalakis Athletic Center, Recreation Center, Vidas Athletic Complex and Outdoor Recreational Facilities.
• Document and report all maintenance/custodial issues through the University’s Work Order system.
• Work with the Trades Managers of the Facilities department on custodial, maintenance, and grounds related issues for the Athletic & Recreational facilities
• Maintain inventory control and issuance of keys for Athletic Department Staff.
• Provide oversight of purchasing/inventory control of all facility signage including office name plates and directional signage.
• Maintain inventory control and detailed records of all athletic and facility equipment, assisting with the purchasing process of new equipment.
• Ensure storage closets are organized and equipped with needed supplies.
• Act as liaison for third-party cable provider and work with department staff issues on reported issues
• Work directly with the University’s surplus manager in selling old athletic equipment.
• Maintain knowledge and adherence to all University & Athletic Department policies and NCAA rules.
• Other duties as assigned by direct supervisor.

Required Qualifications

• Minimum of a Bachelor's Degree or the equivalent combination of education and work experience. (Please review the Equivalency Chart for additional information.)
• Minimum of 1 year of experience working in collegiate/athletic facilities and events.
• Proficient in the use of Microsoft Office Suite (Excel, Word, and PowerPoint).
• Ability to work in a fast-paced environment.
• Ability to work evenings and weekends as needed.
• Proven ability to organize, prioritize, and manage multiple projects/assignments.
• Knowledge and experience in facility maintenance work order systems.

Preferred Qualifications

• Master's degree and2 years of experience.
• Valid Driver's License.

Physical Demands

• Typically sitting at a desk/table
• Typically standing, walking
• Typically bending, crouching, stooping
• Typically running, climbing
• Lifting demands ≤ 50lbs

Location

• University City - Philadelphia, PA

Additional Information

This position is classified as Exempt, grade H. Compensation for this grade ranges from $39,440 - $59,160 per year. Please note that the offered rate for thisposition will vary based on the successful candidate’s qualifications and experience, department budget, and an internal equity review.

Applicants are encouraged to explore the Professional Staff salary structure and Compensation Guidelines & Policies for more details on Drexel’s compensation framework. For information about benefits, please review Drexel’s Benefits Brochure.

A review of applicants will begin once a suitable candidate pool is identified.

Advertised: Sep 17 2026 Eastern Daylight Time
Applications close: Sep 21 2026 Eastern Daylight Time