Athletic Facilities Operations Coordinator

University Of Michigan; Ann Arbor (MI); Hybrid; USD 42,000 - 64,000; Full time

Job summary

The University of Michigan is seeking a facilities operations administrator to manage procurement, invoicing, asset tagging, CMMS administration, and project support. The role involves coordinating with vendors, staff, and external partners to ensure accurate records and timely maintenance work.

Responsibilities include processing purchase orders, reconciling invoices, maintaining asset data, and generating reports for leadership.

Qualifications

• Ability to coordinate and collaborate with others in a fast paced working environment to meet tight deadlines
• Strong professional communication skills (written and verbal)
• Ability to establish and maintain positive working relationships with all team members and customers
• Ability to work weekends as needed
• Working experience with Google Suite
• Must be able to fulfill the requirements to drive a University vehicle (includes review of driving record)

Responsibilities

• Procurement: Initiate, process, and track purchase orders for maintenance supplies, parts, equipment, and contracted services
• Invoicing: Review, verify, and process vendor invoices against purchase orders and delivery confirmations
• Departmental Asset Tags: Coordinate tagging, labeling, and asset-tracking of departmental equipment and tools
• Project Management Support: Assist Facility Managers with scheduling, tracking, and documentation for capital and departmental maintenance projects
• Document Management: Organize, maintain, and archive facilities-related documentation
• CMMS Administration: Serve as day-to-day administrator of the CMMS, support data entry, updates, and reporting
• Work Order Monitoring: Enter, assign, and track work orders in the CMMS; monitor status
• Safety (EH&S) Documentation Support: Assist with EH&S documentation and safety trainings
• Inventory Management: Monitor inventory levels and coordinate reordering to prevent shortages

Skills

Coordination

Communication

Relationship building

Weekend availability

Google Suite

Driving

Tools

Google Workspace

Web-based work order software

Job description

The University of Michigan is seeking a facilities operations administrator to manage procurement, invoicing, asset tagging, CMMS administration, and project support. The role involves coordinating with vendors, staff, and external partners to ensure accurate records and timely maintenance work.

Responsibilities include processing purchase orders, reconciling invoices, maintaining asset data, and generating reports for leadership.