Purchasing & Admin Coordinator (Hybrid)

Gamma Phi Omega International; Ann Arbor (MI); Hybrid; USD 40,000 - 60,000; Full time

Job summary

The University of Michigan's Department of Mechanical Engineering is seeking an experienced Administrative Assistant Intermediate to provide purchasing, reimbursement, and administrative support to faculty, staff, and students. The role emphasizes attention to detail, effective communication, and the ability to manage multiple requests in a fast-paced academic environment.

Responsibilities include processing routine purchasing through Amazon and university systems, supporting events and front

Qualifications

• High school diploma or equivalent.
• 2-4 years of administrative or related experience.
• Excellent written and verbal communication with diverse stakeholders.
• Experience assisting with event logistics and meeting coordination.
• Ability to manage multiple routine tasks independently.
• Proficiency with common office tools (email, calendars, spreadsheets).

Responsibilities

• Process purchasing, reimbursements, and transaction support.
• Support front office, events, and department operations.
• Coordinate with vendors and campus services to resolve routine issues.
• Maintain documentation and assist with OPS activity.
• Provide back-up coverage for departmental operations.

Skills

Customer service

Communication

Event logistics

Multi-tasking

Office tools

Independent work

Education

High school diploma or equivalent

Tools

MPathways

M-Marketsite

OPS

Job description

The University of Michigan's Department of Mechanical Engineering is seeking an experienced Administrative Assistant Intermediate to provide purchasing, reimbursement, and administrative support to faculty, staff, and students. The role emphasizes attention to detail, effective communication, and the ability to manage multiple requests in a fast-paced academic environment.

Responsibilities include processing routine purchasing through Amazon and university systems, supporting events and front