Purchasing & Administrative Coordinator

University Of Michigan; Ann Arbor (MI); On-site; USD 42,000 - 54,000; Full time

Job summary

The University of Michigan is seeking a Purchasing Clerk to join our Administrative Team in Ann Arbor. This entry-level role coordinates all purchasing, facilities support, and event logistics within the department.

You will work with faculty and staff across the university to ensure accurate processing, timely deliveries, and effective communication. The position emphasizes organization, attention to detail, and customer service, with exposure to multiple university systems and workflows.

Qualifications

• High school degree with bookkeeping or business coursework.
• Strong work ethic, attendance, flexibility and communication.
• Excellent organization, accuracy and follow-up skills.
• Proficient with Outlook and Google Workspace; willingness to learn.
• Ability to coordinate with multiple offices and stakeholders.
• 4+ years of experience; 2+ years preferred.

Responsibilities

• Serve as the primary contact for all purchasing activity and communications.
• Review and submit orders using M-Marketsite, Requisition/Purchase Order, and P-Card with approvals.
• Identify essential inventory and maintain lab/office supplies.
• Research issues: follow-ups on deliveries, cancellations, and lost orders.
• Initiate Unfunded Agreements and Material Transfer Agreements as requested.
• Run reports and send monthly reminders on unreceived orders.
• Submit system access requests for procurement staff; schedule quarterly lab meetings.
• Prepare and submit expenses for reimbursement; reconcile P-card charges.
• Submit deposits; act as SOA reconciliation contact.
• Coordinate work orders and asset management with Facilities; renew service contracts.
• Support front office and events; greet visitors and manage room scheduling.

Skills

Organization

Attention to detail

Communication skills

Outlook

Google Workspace

Teamwork

Procurement knowledge

Education

High school diploma

Bachelor's degree in business administration/related field

Tools

M-Marketsite

eProcurement

Emburse

Job description

The University of Michigan is seeking a Purchasing Clerk to join our Administrative Team in Ann Arbor. This entry-level role coordinates all purchasing, facilities support, and event logistics within the department.

You will work with faculty and staff across the university to ensure accurate processing, timely deliveries, and effective communication. The position emphasizes organization, attention to detail, and customer service, with exposure to multiple university systems and workflows.