Associate

Newmark; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Newmark in Silicon Valley/San Jose seeks a highly organized, proactive professional to support a top-producing brokerage executive. The role focuses on transaction coordination, client-service and business-development support for agency leasing and tenant representation.

You will manage multiple priorities, maintain accurate files, track deadlines, prepare reports, and interface with clients, prospects and internal partners as an extension of the executive's team.

Qualifications

• Bachelor’s degree in business, real estate, finance, economics, marketing or a related field preferred
• Minimum of 5 years of relevant experience in commercial real estate brokerage, transaction coordination or executive support
• Real estate license required – may obtain within 90 days of hire
• Strong written, verbal and interpersonal communication; professional with senior executives

Responsibilities

• Provide day-to-day support to a top-producing brokerage executive and the agency leasing/tenant-representation team
• Support client calls, meetings, negotiations and transaction-related activities
• Attend property tours and client meetings; interface with clients, prospects, landlords, tenants and vendors
• Maintain organized transaction, listing and form files per procedures
• Monitor project-tracking system; track deadlines, deliverables and approvals
• Prepare and package reports and materials; assist with client reports and presentations
• Conduct market research, analytics and data mining related to market activity
• Stay informed of real estate trends and technology relevant to clients
• Support business development, CRM and pipeline tracking; assist with client events

Skills

Executive support

Client service

Project management

Communication

Organization

Research & data mining

Attention to detail

CRM familiarity

AI tooling familiarity

Education

Bachelor's degree in business/real estate/finance/economics/marketing or related field

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

CRM

AI tools

Transaction-management tools

Job description

Newmark is seeking a highly organized, proactive and client-focused professional to support a top-producing brokerage executive in Newmark's Silicon Valley/San Jose office. This position will be a key part of the executive's expanding team, which specializes in agency leasing and tenant representation.

The successful candidate will provide transaction coordination, client-service and business-development support. The role requires a professional who can manage multiple priorities, maintain a high level of accuracy and follow-through, and serve as an effective extension of the executive's team both in and outside the office.

• Provide direct day-to-day support to a top-producing brokerage executive and the executive's growing agency leasing and tenant-representation team
• Support client calls, meetings, negotiations and other transaction-related activities
• Attend property tours, client meetings and other business activities as needed; interface directly with clients, prospects, landlords, tenants, vendors and internal partners as an extension of the executive's team
• Maintain complete, accurate and well-organized transaction, listing and required form files in accordance with company procedures and applicable requirements
• Monitor and maintain a real estate project-tracking system to ensure timely transaction completion; track key deadlines, deliverables, approvals and follow-up items
• Prepare, update, collate and package reports and other materials as instructed by the team
• Assist with client report writing, presentations and client account management
• Conduct research, analytics and data mining related to market activity, properties, ownership, tenants, development, clients and business opportunities
• Continually stay informed of local, national and global real estate trends, market developments, technology and innovation relevant to clients and the team's business
• Support business-development efforts, including prospect research, CRM and pipeline tracking, pursuit materials, client events, industry events and follow-up communications
• Provide sales support for key pursuits and business-development activities, including support for major client presentations
• Prepare mapping and workflow analyses as appropriate to support transactions, client service and business development
• Work with in-house proprietary technology and analytical toolkits, as well as client-service and project-management tools
• Use AI-enabled tools to improve research, communication, reporting, analysis and workflow efficiency; ability to build and maintain customized AI agents and dashboards is preferred
• Perform administrative functions and prepare professional communications as required
• May perform other duties as assigned

Skills, Education and Experience:

• Bachelor's degree in business, real estate, finance, economics, marketing or a related field preferred
• Minimum of 5 years of relevant experience in commercial real estate brokerage, transaction coordination, client service, executive support, business development or a similarly fast-paced professional-services environment
• Real Estate License Required – may obtain within 90 days of hire
• Strong written, verbal and interpersonal communication skills; ability to interact professionally and confidently with senior executives, clients, prospects and internal stakeholders
• Exceptional organizational, project-management and follow-through skills, with the ability to manage multiple assignments and deadlines with accuracy and discretion
• Proficiency with Microsoft Office and client-service tools, including PowerPoint, Excel, Word and Outlook. Experience with CRM, transaction-management, project-tracking, mapping and presentation tools is preferred
• Proficiency using AI tools for research, drafting, analysis and workflow improvement. Experience building customized AI agents and dashboards is preferred