Sales Coordinator, Brokerage

JLL; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

JLL in San Jose is seeking a Sales Coordinator to provide high-level support to commercial real estate brokerage producers. You will contribute across administrative, financial, marketing and office functions to help the team succeed.

Join a fast-paced, collaborative environment where you work with brokers, research, marketing and finance to help the office operate smoothly and deliver exceptional client service.

Qualifications

• 1–3 years in administrative, operations, or coordinator roles.
• Bachelor’s Degree preferred, but not required.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook.
• Familiar with Adobe InDesign and Photoshop.
• Strong teamwork, communication, and collaboration.
• Excellent multi-tasking and time-management skills.
• Customer service orientation with professional ethics.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide high-level administrative support to brokers and team.
• Prepare market materials, proposals, and client correspondences.
• Update CRM with prospects, clients, and deal data.
• Manage listings on brokerage services (CoStar, LoopNet).
• Coordinate office operations, meetings, and events.
• Track broker expenses per T&E policy.
• Greet visitors and maintain front desk and conference rooms.
• Support marketing with presentations and materials.
• Assist with travel arrangements and IT support as needed.

Skills

Administrative support

Operations coordination

Team collaboration

Communication

Multi-tasking

Customer service

Time management

Attention to detail

Education

Bachelor’s Degree preferred

Tools

MS Word

MS Excel

PowerPoint

Outlook

Adobe InDesign

Photoshop

Job description

What This Job Involves

We are looking for a Sales Coordinator to join our Brokerage Operations team. You will provide high level support to commercial real estate brokerage producers within our San Jose office. You will have the opportunity to engage in a well-rounded list of contributions for the team, which will include: administrative, financial, marketing, operational and office functions for the business. We offer a fun, fast-paced, collaborative, dynamic and inclusive environment. This role provides a unique opportunity with exposure to all aspects of the business by partnering with brokers, research, marketing, finance, and coordinators to help in the overall success of the office.

Business Operations

• Gather market research information to create client deliverables such as market surveys, tour books, competitive sets
• Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, etc. with direction from brokers and/or knowledge of company policies, procedures, and best practices
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Manage all listings on brokerage listing services including but not limited to CoStar and Loopnet
• Track and have knowledge of JLL technologies, maintain access to resources

Marketing

• Prepare property marketing flyers, brochures, and email distributions
• Create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software
• Assist and participate in planning as needed for industry functions or client events and open houses
• Update and maintain broker professional profiles and other team marketing related material as needed

Finance

• Track and process broker expense reports according to the JLL T&E policy

Administrative

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, broker IT support, making travel arrangements

Office Coordination:

• Greet/host/provide front desk support for guests, visitors, and employees
• Office maintenance (i.e.: pick up and display newspapers, load/unload dishwasher, coffee machine maintenance, etc.)
• Maintain all conference rooms for cleanliness, coordinate reservations, including ordering and/or setup of food
• Order, maintain and organize all kitchen and office supplies
• Coordinate parking, badging, and conference rooms.
• Assists with the coordination and scheduling of office/building maintenance activities.
• Point of contact for all packages/deliveries
• Pick-up, drop-off, prepare postage/labels for mail/UPS/FedEx, courier services, etc.

Interested? An ideal candidate would need to have the following qualifications:

Experience And Qualifications

• 1-3 years of experience in administrative, operations, or coordinator roles, preferably supporting multiple stakeholders in commercial real estate or professional services
• Bachelor’s Degree preferred, but not required
• High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required and familiarity with Adobe Software such as InDesign and Photoshop
• Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action
• Strong organizational, interpersonal and communication skills
• Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment
• Strong proofreading and editing abilities
• Ability to manage time well and be self-motivated, without direct supervision
• Strong client service orientation; proactive working style and friendly, helpful attitude
• Commitment to high professional ethical standards

Physical Requirements

• Ability to lift and carry up to 20-25 pounds (boxes of supplies, marketing materials, packages, catering delivery)