Transaction Manager

Newmark Group; Houston, Northern (TX, KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Newmark Group is seeking an administrative support professional to assist a team of sales professionals in Houston, TX. The role emphasizes maintaining brand messaging across materials and coordinating with marketing and research groups to assemble property data packages.

The position requires strong MS Office skills, experience in real estate marketing, and the ability to manage multiple tasks with attention to detail. Equal opportunity employer with standard corporate benefits.

Qualifications

• High School diploma or GED required with 2 years of related experience.
• Associate’s or Bachelor’s degree in Marketing and Graphic Design preferred.
• Minimum 2 years related experience in Real Estate Brokerage or Sales and Marketing.
• Advanced Microsoft Office Suite, PowerPoint, Excel, and Internet research skills.
• Demonstrates administrative support skills including appointment scheduling and ability to compose and proof correspondence.

Responsibilities

• Maintain brand messaging and templates for marketing materials (flyers, proposals, tour books, maps, floor plans, packages).
• Coordinate data submissions with centralized marketing and data teams for customized property packages.
• Prepare and maintain RFI’s, LOI’s, and RFP’s.
• Update and maintain client and prospect databases.
• Respond to outside broker requests and coordinate mass mailings.

Skills

Microsoft Office

PowerPoint

Excel

Internet research

Appointment scheduling

Communication skills

Organizational skills

Attention to detail

Education

High School diploma or GED

Associate’s or Bachelor’s in Marketing and Graphic Design preferred

Tools

Microsoft Office Suite

PowerPoint

Excel

Internet Research

Job description

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications.Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.

Essential Job Duties:

• Maintain NMRK brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
• Update and maintain various information databases to include; client and prospect databases.
• Respond to outside broker requests.
• Coordinate mass marketing mailings.
• Create, maintain and/or purge files and records, including real estate transaction files.
• Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Prepare, update, collate and package reports as instructed by team.
• Perform administrative functions and prepare communication as required.
• Prepare expense reports as required.
• May perform other duties as assigned.

Skills, Education and Experience:

• High School diploma or General Education Degree (GED) required, & 2 years work related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines
• May perform other duties as assigned.

Working Conditions:

Normal working conditions with the absence of disagreeable elements.

Note:

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.