Executive Assistant to Real-Estate Principal

Lambent; Mountain View (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

A real estate firm in Mountain View is seeking an exceptional Executive Assistant to support a founder in a fast-paced environment. This role involves managing complex schedules, attending client meetings, and bringing structure to operations. Ideal candidates have at least 3 years of experience in similar roles, with a preference for backgrounds in real estate or finance. Strong organizational skills and a client-focused approach are essential for success. This position offers a long-term career opportunity with significant growth potential.

Qualifications

• Minimum 3 years’ experience as an Executive Assistant or similar role.
• Experience in real estate, finance, or fast-paced service businesses preferred.
• Highly organized, detail-oriented, and intuitively proactive.

Responsibilities

• Act as primary right-hand support to the founder.
• Manage complex calendaring, scheduling, and time blocking.
• Maintain CRM and contact management systems.

Skills

Experience as Executive Assistant

Client-facing skills

Organizational skills

Emotional intelligence

Tech-savvy

Tools

QuickBooks

CRM tools

Job description

Executive Assistant to Real-Estate Principal.

Top-producing real estate founder in Mountain View is seeking an exceptional Executive Assistant to act as a trusted co-pilot in a fast-paced, time-sensitive, client-facing environment.

This is not a traditional desk role. This is a high-impact, dynamic position for someone who thrives on being indispensable, bringing order to chaos, anticipating needs before they arise, and ensuring the founder is always prepared, punctual, and performing at their highest level. Reliability, intuitiveness, remaining calm under pressure, and the flexibility to move at the speed of the deal is important.

As the business continues to scale, the founder needs a right-hand partner who can manage complexity, protect his time, and support both business operations and on-the-ground real estate activity. This role is critical to maintaining momentum in a competitive, high-volume market. This is a long-term opportunity with significant opportunity for growth.

Key Responsibilities

Founder & Field Support

• Act as primary right-hand support to the founder across business, operational, and day-to-day needs.
• Accompany the founder on ride‑alongs, home showings, and high‑stakes client meetings.
• Serve as a polished, client-facing presence representing the team professionally.
• Assist with listing preparation, property logistics, and on‑site showing coordination.
• Support open houses, walkthroughs, and last-minute deal needs.
• Operations & Organization
• Manage complex calendaring, scheduling, and time blocking.
• Ensure the founder stays on track, punctual, and prepared at all times.
• Handle bill‑pay, expense tracking, and light financial management via QuickBooks.
• Maintain CRM and contact management systems.
• Create structure, systems, and workflows to keep operations running smoothly.
• Anticipate needs and proactively solve problems before they arise.
• Dynamically shift priorities in real time as deals evolve.
• Bring calm, clarity, and a “zen” presence to high‑pressure situations.

Requirements

• Minimum 3 years’ experience as an Executive Assistant, Personal Assistant, or in an Operations role supporting a founder or high‑performing executive.
• Experience in real estate, finance, or a fast‑paced service business strongly preferred.
• Valid driver’s license and comfort being in the field on a regular basis.
• Willingness to travel as needed for business.
• Flexible and available for non‑traditional hours when deals require it.
• Client-facing, polished, discreet, and emotionally intelligent.
• Reliable, high‑integrity, and committed to a long‑term role.
• A natural people‑pleaser with a service-oriented, can‑do attitude.
• Highly organized, detail-oriented, and intuitively proactive.
• Tech-savvy, with experience using calendars, CRM tools, and QuickBooks (or similar).