Brokerage Services Coordinator

Newmark; San Francisco (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Newmark in San Francisco seeks a proactive Brokerage Services Coordinator to support a fast-paced capital markets team. You will manage calendars, coordinate logistics, and handle client-facing tasks, ensuring smooth daily operations.

Ideal candidate is organized, discreet, and able to juggle multiple priorities. You will prepare pitches and marketing collateral, oversee travel, invoicing, and vendor coordination, while maintaining databases and brand standards.

Qualifications

• 2–4 years of experience in support roles, CRE experience preferred.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.

Responsibilities

• Manage complex calendars and scheduling for senior executives.
• Coordinate domestic travel logistics and meetings.
• Track deal flow revenue and marketing budgets.
• Prepare invoices and assist with deal closings in internal systems.
• Create pitches, presentations, and property marketing collateral.
• Design listing websites and marketing campaigns.
• Assist in investor property tours and client meetings.
• Maintain internal databases and handle confidential information.

Skills

Communication

Organization

Time management

Attention to detail

Tools

Coupa

Oracle

Adobe Creative Cloud

Microsoft Office 365

Job description

We are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate capital markets team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.

Core Responsibilities:

• Support Capital Markets groups based in San Francisco, CA, including investment sales, debt, and retail sales teams
• Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are met
• Manage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property tours
• Coordinate domestic and occasional international travel logistics for three executives
• Track revenue and expenses related to deal flow and marketing budgets
• Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems
• Submit vendor invoices through Coupa and track cost-recovery issues with Newmark Corporate
• Coordinate with clients to arrange and manage meetings Assist in organizing and scheduling investor property tours
• Maintain and update various internal databases
• Manage select personal information and administrative tasks for senior executives
• Design, prepare, and write content for pitches, presentations, and property marketing collateral
• Create and manage listing websites, marketing campaigns, and sold announcements
• Write and manage press releases for closed deals, working closely with Corporate Communications to distribute
• Stay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edge
• Coordinate with third-party vendors for photography, video/aerial footage, and virtual tours for listings
• Follow Newmark branding guidelines to ensure consistency across all marketing materials.
• Perform other administrative duties as needed

Core Competencies:

• Excellent communication, organizational, and time-management skills.
• Superior grammatical and writing abilities.
• Knowledge of Adobe Creative Cloud Suite Preferred
• Exceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)
• Knowledge of Oracle and Coupa platforms preferred
• Ability to prioritize, multitask, and meet tight deadlines
• Experience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketing
• Ability to convert research-based data into visually compelling stories for presentations, market updates, infographics, and graphs

Preferred Skills/Experience:

• Experience level: 2–4 years preferred; entry-level candidates will be considered for the right fit
• Knowledge of the commercial real estate industry
• Strong troubleshooting and problem-solving skills
• Ability to work independently and collaboratively
• Experience with RCM or other database/real estate management programs
• Proficiency with both Mac and PC platforms