Executive Real Estate Coordinator & Business Development

Newmark; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Newmark in Silicon Valley/San Jose seeks a highly organized, proactive professional to support a top-producing brokerage executive. The role focuses on transaction coordination, client-service and business-development support for agency leasing and tenant representation.

You will manage multiple priorities, maintain accurate files, track deadlines, prepare reports, and interface with clients, prospects and internal partners as an extension of the executive's team.

Qualifications

• Bachelor’s degree in business, real estate, finance, economics, marketing or a related field preferred
• Minimum of 5 years of relevant experience in commercial real estate brokerage, transaction coordination or executive support
• Real estate license required – may obtain within 90 days of hire
• Strong written, verbal and interpersonal communication; professional with senior executives

Responsibilities

• Provide day-to-day support to a top-producing brokerage executive and the agency leasing/tenant-representation team
• Support client calls, meetings, negotiations and transaction-related activities
• Attend property tours and client meetings; interface with clients, prospects, landlords, tenants and vendors
• Maintain organized transaction, listing and form files per procedures
• Monitor project-tracking system; track deadlines, deliverables and approvals
• Prepare and package reports and materials; assist with client reports and presentations
• Conduct market research, analytics and data mining related to market activity
• Stay informed of real estate trends and technology relevant to clients
• Support business development, CRM and pipeline tracking; assist with client events

Skills

Executive support

Client service

Project management

Communication

Organization

Research & data mining

Attention to detail

CRM familiarity

AI tooling familiarity

Education

Bachelor's degree in business/real estate/finance/economics/marketing or related field

Tools

Microsoft Office

PowerPoint

Excel

Word

Outlook

CRM

AI tools

Transaction-management tools

Job description

Newmark in Silicon Valley/San Jose seeks a highly organized, proactive professional to support a top-producing brokerage executive. The role focuses on transaction coordination, client-service and business-development support for agency leasing and tenant representation.

You will manage multiple priorities, maintain accurate files, track deadlines, prepare reports, and interface with clients, prospects and internal partners as an extension of the executive's team.