Assistant SPCC & Receiving Program Administrator

Virginia Community Colleges; Virginia (MN); On-site; USD 60,000 - 70,000; Full time

Job summary

Northern Virginia Community College (NOVA) is seeking an Assistant SPCC & Receiving Program Administrator to support the college charge card program and receiving operations. The role backs up the Program Administrator for SPCC processes and may telework after the state probationary period.

Key duties include administering program operations, providing ongoing training to cardholders and staff, performing reconciliations and audits, and ensuring compliance with procurement policies.

Qualifications

• Ability to communicate verbally and in writing.
• Excellent customer service skills with professional demeanor.
• Experience planning and delivering trainings to individuals or groups.
• Technical ability to learn new software systems quickly.
• Highly organized with capacity to learn policies and procedures.
• Attention to detail and teamwork skills.
• Experience in finance or business in education/non-profit sectors.
• Proficient in MS Office including Word and Excel.
• Experience with auditing and compliance controls.
• Previous experience with small purchase charge card programs.

Responsibilities

• Support SPCC program operations, policy implementation, and reporting.
• Provide guidance and training to cardholders and staff on SPCC procedures and compliance.
• Perform reconciliation reviews and audits of purchase card activity and related records.
• Provide customer support and troubleshoot card issues for cardholders.
• Process receipts and payments in eVA and ensure procurement policy adherence.
• Monitor multiple inboxes, handle correspondence, and assist with document preparation for audits.

Skills

Oral and written communication

Customer service

Training delivery

Software aptitude

Detail-oriented

Team collaboration

Finance/admin experience

MS Office (Word/Excel)

Auditing/compliance

Small purchase charge card knowledge

Tools

AIS / eVA / BOW Works

MS Office Suite

Job description

Assistant SPCC & Receiving Program Administrator

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Assistant SPCC & Receiving Program Administrator

Role Title

Role Title Admin and Office Spec III

Role Code

Role Code 19013-FP

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 28001116

Agency

Agency Northern VA Community College

Division

Division NV280-VP Finance

Work Location

Work Location Fairfax County - 059

Hiring Range

Hiring Range $60,000 - $70,000

Emergency/Essential Personnel No

EEO Category

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- Yes

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday to Friday, 8:30 AM to 5:00 PM

Sensitive Position

Sensitive Position No

Job Description

General Description:
The Assistant Small Purchase Charge Card ( SPCC ) and Receiving Program Administrator supports the college charge card program and receiving operations. This position will perform essential administrative functions and serves as the back up to the Program Administrator for all SPCC business processes.
This position is eligible for telework after completion of state one-year probationary period.
Duties and Tasks:

• The Assistant Program Administrator is responsible for a variety of administrative tasks for the college charge card program supporting program operations, policy implementation, internal controls, reporting, filing and data processing.
• Assist in providing training, guidance, and ongoing support to cardholders, supervisors, and departmental staff on SPCC procedures, allowable expenditures, documentation standards, and risk mitigation practices.
• Perform reconciliation review and audit for purchase card activity and related financial records to identify discrepancies, resolve issues, monitor compliance trends, and support reliable financial reporting .
• Provide customer support to cardholders and departmental staff by responding to inquiries, troubleshooting card issues, and escalating unresolved matters as needed.
• Receive against orders in eVA, following established procedures and protocols to ensure prompt payment of invoices and adherence of procurement policies.
• Monitoring multiple inboxes, processing correspondence, performing backup receiving for campus storekeepers, maintaining records, and assisting with preparing documents and reports for tracking and audits.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

The employee requires access to the Administrative Information System ( AIS ) to perform the duties and tasks required of the position.

KSA's/Required Qualifications

KSAs:

• Ability to effectively communicate orally and in writing.
• Skilled in the area of customer service with a focus on effectively building and fostering relationships and responding to customer inquiries with a sense of urgency and professionalism.
• Ability to plan and organize trainings to individuals or groups either in person or online.
• Technical skills and ability to learn new software systems quickly and easily.
• Highly organized and ability to learn a variety of new tasks, processes, policies, and procedures.
• Detail-oriented.
• Ability to interact well with others and successfully participate in a strongly team-oriented environment.
• Experience in finance or business at a non-profit, for-profit, or institute of higher education.
• Experience in MS Office suite, including Word and creating Excel spreadsheets
• Experience in customer service
• Experience with auditing and compliance control
• Previous experience with small purchase charge card programs.

Additional Considerations

• Experience working in higher education, finance, or administration.
• Experience using Bank of America Works and knowledge of the College’s budgeting and procurement systems ( AIS , eVA).
• Previous experience with Accounting

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees

Supervises Employees No

Required Travel

N/A

Posting Number

Posting Number CLS_4715P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 09/02/2026

Job Close Date

Job Close Date 09/16/2026

Open Until Filled No

Agency Website

Agency Website www.nvcc.edu

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Northern Virginia Community College ( NOVA ) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA , we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA . To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

NOVA’s employee benefits also include a paid vacation year, including the option to take additional paid time off. In addition, employees may have a paid stay at a local NHL event or the WhiteHouse special wellness program. Additional benefits include smoke-free policy options, health insurance, childcare or Early childhood care or the bonding benefit, and financial services.

Employees must reside in Virginia, Maryland or District of Columbia.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
  • Yes
  • No
• * I understand that this position is not telework eligible and I will be required to attend work in-person.
  • Yes
  • No
• * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
  • Yes
  • No
• * Do you now, or will you in the future, require sponsorship for an employment visa?
  • Yes
  • No
• * Are you applying for this position to satisfy an OPT training requirement for your educational program?
  • Yes
  • No
• * Do you have experience working with AIS, eVA or BOW Works?
  • Yes
  • No
• * Do you have experience in finance or business at a non-profit, for-profit, or institute of higher education?
  • Yes
  • No
• * Do you have experience in MS Office suite, including Word and creating Excel spreadsheets?
  • Yes
  • No
• * Do you have experience in customer service?
  • Yes
  • No
• * Do you have experience with auditing and compliance control?
  • Yes
  • No
• * Do you have previous administrative experience?
  • Yes
  • No
• * Do you have previous experience with small purchase charge card programs?
  • Yes
  • No

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application
• Other Document
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)