Office Assistant

Virginia’s Community Colleges; Prince William (IN); On-site; USD 22,000 - 30,000; Part time

Job summary

NOVA, Northern Virginia Community College, is seeking an Office Assistant to support the IET Associate Deans with daily administrative tasks and front desk duties. The role involves handling forms, ordering supplies, and assisting with information for adjunct hiring folders.

You will greet faculty, visitors and students, help with class enrollment searches, and schedule events for senior staff. Part-time, on-site position with office-hours coordination.

Qualifications

• Detail-oriented and accurate in data handling.
• Ability to multitask and meet deadlines in a busy office.
• Strong communication skills, both oral and written.
• Experience with basic computer applications in an educational setting.

Responsibilities

• Provide office administration support for the IET Associate Deans.
• Assist with collecting information for adjunct hiring folders.
• Greet visitors and assist callers and students with information.
• Assist students with searching for and enrolling in classes.
• Schedule events for the academic dean and assist with division projects.

Skills

Detail-oriented

Multitasking

High-volume environment

Computer skills (STEM context)

Follow directions

Excellent communication

Tools

Word processing

Spreadsheets

Job description

Posting Summary

Working Title: Office Assistant

Role TitleAdmin and Office Spec IIRole Code19012-FPFLSANonexemptPay Band02

Position Number280W0048AgencyNorthern VA Community CollegeDivisionNV280-Provost Information and Engineering TechnologiesWork LocationPrince William - 153Hiring Range$19/hrEmergency/Essential PersonnelNoEEO Category5-ParaprofessionalsFull Time or Part TimePart Time

No telework options? -Telework options are subject to change based on business needs-No

Work Schedule: Schedule will be based on office needs during office hours; Monday – Friday, Monday – Thursday or Tuesday – Friday.

Sensitive PositionNoJob Description

General Description

The Office Assistant will provide office administration duties for the IET Associate Deans that will require completing forms, ordering supplies, assisting with collecting information for adjunct hiring folders, assisting callers, students and visitors with basic information about the department. Assist with covering the building information desk when needed.

Duties and Tasks

• Communicating with potential faculty to obtain hiring forms,
• Obtaining and filing end of the semester documentation submitted by faculty
• Greeting faculty, visitors and students at the information desk
• Assist students with searching for and enrolling in classes
• Scheduling events for the academic dean and assistant dean, and assisting the dean and associate dean with division projects.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Detail-oriented skills
• Ability to multitask
• Ability to excel in a high-volume work environment.
• Knowledge and understanding of computer, technical and STEM skills in an educational setting
• Ability to follow directions, manage multiple priorities while meeting deadlines
• Excellent communication skills, both oral and written

Minimum Qualifications

• Customer service experience
• Experience with computer applications such as word processing, spreadsheets, etc.
• Administrative support experience

Additional Considerations

• Experience in a STEM or computer related field
• Computer skills: presentation software
• Experience working in or attending a community college
• Experience in an office setting

Operation of a State Vehicle

No Supervises Employees No Required Travel n/a

Special Instructions to Applicants

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.

The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.