Course Scheduling and Enrollment Support Specialist

Virginia Community Colleges; Virginia (MN); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Health insurance

Paid leave

Retirement plan

Job summary

Northern Virginia Community College (NOVA) is seeking a part-time Course Scheduling and Enrollment Support Specialist to provide administrative support for the MEA office, handling data entry and class schedule maintenance.

The role requires strong Excel and data-entry skills, ability to manage multiple tasks, and excellent customer service in a college setting. Work is on-site in Manassas, with some flexibility for scheduling and collaboration with campus units.

Qualifications

• Ability to use a variety of data sources and technology.
• Proficiency in Microsoft Excel and data analysis.
• Strong organizational skills with attention to detail.
• Ability to work independently and manage multiple tasks.
• Ability to work under pressure to meet deadlines.
• Flexibility to learn new technologies.
• Customer service experience in a college setting
• Experience using Microsoft Office Suite
• Experience in data entry using multiple databases

Responsibilities

• Data entry, room usage, scheduling events, enrollment research, and general office duties.
• Assist MEA office with entering semester course schedules.
• Assist MEA office with monitoring enrollment and communicating data to stakeholders.
• Assist MEA with Student Information System (SIS) reports and queries.
• Provide day/evening coverage for Manassas Oak Hill office as needed.
• Work in consultation of MEA as it pertains to course scheduling data entry for efficient use of classrooms, following college policy and procedures.
• Review desired enrollment capacity and classroom seating capacities.
• Provide support for faculty and staff at Oak Hill.
• Interact regularly with other campus and college units.

Skills

Data analysis

Excel

Organizational skills

Independent work

Deadline-driven

Customer service in college

Tools

Microsoft Office Suite

PeopleSoft SIS

Job description

Course Scheduling and Enrollment Support Specialist

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Course Scheduling and Enrollment Support Specialist

Role Title

Role Code

Role Code 29143-FP

FLSA

FLSA Nonexempt

Pay Band

Pay Band 03

Position Number

Position Number 280W1008

Agency

Agency Northern VA Community College

Division

Work Location

Work Location Prince William - 153

Hiring Range

Hiring Range $22/hr

Emergency/Essential Personnel No

EEO Category

Full Time or Part Time

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Part-time; M-F ;24-29 hours per week.

Sensitive Position

Sensitive Position No

Job Description

General Description: The Course Scheduling and Enrollment Support Specialist will provide administrative support for the Manassas Enrollment Management and Academic Administration (MEA) office. The Course Scheduling and Enrollment Support Specialist supports the data entry and maintenance of the campus class schedule.

Duties and Tasks:

• Data entry, room usage, scheduling events, enrollment research, and general office duties.
• Assist MEA office with entering semester course schedules.
• Assist MEA office with monitoring enrollment and communicating data to stakeholders.
• Assist MEA with Student Information System (SIS) reports and queries.
• Provide day/evening coverage for Manassas Oak Hill office as needed.
• Work in consultation of MEA as it pertains to course scheduling data entry for efficient use of classrooms, following college policy and procedures.
• Review desired enrollment capacity and classroom seating capacities.
• Provide support for faculty and staff at Oak Hill.
• Interact regularly with other campus and college units.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSAs:

• Ability to use a variety of data sources and technology.
• Proficiency in Microsoft Excel and data analysis.
• Strong organizational skills with attention to detail.
• Ability to work independently and manage multiple tasks.
• Ability to work under pressure to meet deadlines.
• Flexibility to learn new technologies.
• Customer service experience in a college setting
• Experience using Microsoft Office Suite
• Experience in data entry using multiple databases

Additional Considerations

Additional Considerations:

• Experience utilizing different software systems.
• Experience working with Peoplesoft student information system.

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees

Supervises Employees No

Required Travel

May be required to travel between NOVA campuses.

Posting Number

Posting Number WGE_3432P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Agency Website

Agency Website www.nvcc.edu

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA , we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA . To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College .

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.

We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu .

Employees must reside in Virginia, Maryland or District of Columbia.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * I understand that this is a part-time position. In consideration thereof, I wish to proceed with the completion of my application.
  • No response.
  • Yes.
  • No.
• * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to Supplemental Questions that can be verified in my application and resume will be credited.
  • Yes
  • No
• * I understand that this position is not telework eligible and I will be required to attend work in-person.
  • Yes
  • No
• * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.
  • Yes
  • No
• * Do you now or in the future require visa sponsorship to work in the United States?
  • Yes
  • No
• * Are you applying for this position to satisfy an OPT training requirement for your educational program?
  • Yes
  • No
• * Do you have customer service experience in a college setting?
  • Yes
  • No
• * Do you have experience in data entry using multiple databases?
  • Yes
  • No
• * Do you have experience using Microsoft Office Suite?
  • Yes
  • No