Assistant Scheduling Coordinator

LaCopa Ventures, Inc.; Hutto (TX); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Paid time off and holidays

Opportunities for professional growth and advancement

Job summary

A leading landscaping company in Hutto, TX is seeking a detail-oriented Assistant Scheduling Coordinator. The ideal candidate will support construction scheduling and assist multiple operational teams by managing timelines, gathering updates, and providing administrative support. Candidates should possess strong organizational skills, the ability to multitask, and be proficient in Microsoft Office. This full-time role offers competitive salary and benefits including health insurance and paid time off.

Qualifications

• Experience in construction or project coordination is helpful but not required.
• Ability to prioritize work and support several teams.
• QuickBooks knowledge is a plus.
• Proficient multitasking skills with the ability to prioritize work and support several teams.
• Strong organizational skills and time management abilities.
• Ability to read or learn to read construction drawings, scopes of work, and basic field documentation.
• Detail‑driven mindset with a willingness to learn and grow.
• Effective written and verbal communication skills.
• QuickBooks knowledge is a plus.
• Bilingual (English/Spanish) is a plus.

Responsibilities

• Assist in creating and maintaining construction project schedules.
• Monitor time-sensitive tasks and help identify potential delays.
• Provide general administrative support to the Scheduling Department.
• Track progress updates and assist in preparing weekly look‑ahead schedules and reports
• Monitor time‑sensitive tasks and help identify potential delays or conflicts
• Maintain documentation related to schedule changes, work orders, and project milestones
• Assist with coordinating resource availability across teams to reduce downtime and improve workflow
• Provide general administrative support to the Scheduling Department

Skills

Organizational skills

Time management

Multitasking

Communication skills

Understanding of construction documentation

Bilingual English/Spanish

Reading construction drawings

Tools

Microsoft Office (Excel, Outlook, Word)

Smartsheet

Job description

Are you highly organized, detail-oriented, and energized by a fast-paced environment? Do you enjoy coordinating moving pieces and keeping projects on track? If so, we’d love to have you join our Scheduling Team!

About Us

La Copa Ventures is a leading landscaping company dedicated to creating and maintaining exceptional outdoor spaces. With a strong focus on quality, innovation, and sustainability, we take pride in delivering outstanding results for our clients. As we continue to grow, we are seeking an experienced and driven Assistant Scheduling Coordinator to support our construction operations.

About the Role

The Assistant Scheduling Coordinator supports the Scheduling Department by helping organize and maintain schedules across multiple operational teams. Construction scheduling is the primary focus, but this role also assists with scheduling for landscaping/irrigation, repairs, permitting, masonry, grading, and other field services. The position works closely with project managers, field supervisors, and department leads to keep timelines accurate, information flowing, and work moving efficiently.

Key Responsibilities

• Assist in creating, updating, and maintaining construction project schedules
• Support scheduling needs for additional departments, including landscaping/irrigation, repairs, permitting, masonry, and grading
• Help gather schedule inputs from project managers, field supervisors, subcontractors, and office staff
• Track progress updates and assist in preparing weekly look‑ahead schedules and reports
• Monitor time‑sensitive tasks and help identify potential delays or conflicts
• Maintain documentation related to schedule changes, work orders, and project milestones
• Assist with coordinating resource availability across teams to reduce downtime and improve workflow
• Provide general administrative support to the Scheduling Department

Qualifications

• Experience in construction, project coordination, or administrative support in a field‑service environment is helpful but not required
• Ability to organize tasks in the correct order and understand how one activity affects another
• Comfort managing timelines, tracking updates, and adjusting plans as priorities shift
• Proficient multitasking skills with the ability to prioritize work and support several teams.
• Strong organizational skills and time management abilities.
• Ability to read or learn to read construction drawings, scopes of work, and basic field documentation
• Proficiency with Microsoft Office (Excel, Outlook, Word)
• Familiarity with Smartsheet or the ability to learn new scheduling and project-management software quickly
• Detail‑driven mindset with a willingness to learn and grow
• Effective written and verbal communication skills.
• QuickBooks knowledge is a plus.
• Bilingual (English/Spanish) is a plus.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidaysOpportunities for professional growth and advancement

Position Details

Position: Scheduling Coordinator

Location: Hutto, TX

Type: Full-Time

If you are detail-oriented and eager to learn in a growing company where your coordination skills truly make an impact, we encourage you to apply!