Scheduling Coordinator

LaCopa Ventures, Inc.; Hutto (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, and vision insurance

Paid time off and holidays

Opportunities for professional growth

Job summary

A leading landscaping company in Hutto, TX, is seeking a detail-oriented Scheduling Coordinator to manage calendars and coordinate with project teams. The ideal candidate has 3–5 years of experience in scheduling or office administration, strong organizational skills, and excellent communication. Proficiency in Excel and Microsoft Office is essential. This full-time role offers a competitive salary and benefits, including health insurance and opportunities for professional growth.

Qualifications

• 3–5 years of experience in scheduling or office administration.
• Expert proficiency with spreadsheets and data management.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication.
• Experience with Smartsheet and Microsoft Office.
• Bilingual English/Spanish is a plus.

Responsibilities

• Manage and maintain company calendars and project timelines.
• Coordinate schedules with project managers and field teams.
• Prepare and maintain reports and scheduling documentation.
• Prepare reports, spreadsheets, and scheduling documentation.
• Organize meeting materials and provide admin support.

Skills

Scheduling coordination

Data management

Organizational skills

Communication skills

Bilingual

Tools

Excel

Microsoft Office

Smartsheet

QuickBooks

QuickBooks

Job description

Are you highly organized, detail-oriented, and energized by a fast-paced environment? Do you enjoy coordinating moving pieces and keeping projects on track? If so, we’d love to have you join our Scheduling Team!

About Us

La Copa Ventures is a leading landscaping company dedicated to creating and maintaining exceptional outdoor spaces. With a strong focus on quality, innovation, and sustainability, we take pride in delivering outstanding results for our clients. As we continue to grow, we are seeking an experienced and driven Scheduling Coordinator to support our construction operations.

Position Details

Position: Scheduling Coordinator Location: Hutto, TX Type: Full-Time

Key Responsibilities

• Manage and maintain company calendars, scheduling appointments, meetings, and project timelines.
• Coordinate with project managers, field teams, and leadership to ensure schedules align and conflicts are resolved proactively.
• Communicate clearly and professionally with clients, vendors, and internal team members.
• Prepare and maintain reports, spreadsheets, and scheduling documentation.
• Assist with organizing materials for meetings and project updates.
• Provide administrative support, including data entry, document management, and phone support.

Qualifications

• 3–5 years of experience in scheduling, office administration, or a related role.
• Expert-level proficiency with spreadsheets (Excel) and strong data management skills.
• Strong organizational and time management abilities.
• Exceptional attention to detail and accuracy.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Smartsheet.
• QuickBooks knowledge is a plus.
• Bilingual (English/Spanish) is a plus.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for professional growth and advancement

If you're ready to bring your experience and expertise to a growing company where your coordination skills truly make an impact, we encourage you to apply!