Assistant Registrar

Central Carolina Technical College; Oswego (SC); Presencial; USD 38 000 - 52 000; Tempo integral

Resumo da oferta

Central Carolina Technical College is seeking an Assistant Registrar to oversee enrollment, graduate reporting, and term processing. You will manage course substitutions and serve as the records contact for subpoenas and FOIA requests, including acting Registrar in the supervisor's absence.

You will enforce FERPA best practices, perform data audits, evaluate transcripts for transfer credits, and coordinate with deans on catalog changes.

Qualificações

• A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor’s degree may be substituted for the required work experience.

Responsabilidades

• Oversees enrollment and graduate reporting, beginning and end of term processing, and course substitutions.
• Acts as point of contact for subpoenas, FOIA and other records-related requests; serves as acting Registrar in supervisor's absence.
• Assists faculty and staff with FERPA regulations and best practices; conducts data audits and merges duplicate records.
• Evaluates transcripts for transfer credits; collaborates on transfer equivalencies; awards transfer credit and notifies students.
• Provides guidance for placement based on prior coursework; oversees awarding of advanced standing and proficiency credit.
• Coordinates with ILT to manage system updates, test changes, and Degree Works administration; resolves system issues.

Conhecimentos

FERPA knowledge

Records management

Data audits

Transcript evaluation

Enrollment processing

Formação académica

High school diploma or equivalent

Bachelor's degree

Ferramentas

Degree Works

Ellucian Banner

Descrição da oferta de emprego

Job Responsibilities

Performs Assistant Registrar duties by overseeing enrollment andgraduate reporting, beginning and end of term processing, andcourse substitutions. Serves as point of contact for subpoenas,FOIA and other records-related request. Serves as acting Registrarin supervisor's absence. Assists faculty and staff in theapplication of FERPA regulations and best practices in a givensituation. Completes data audits, error correction, and mergingduplicate student records within the Student Information System.Evaluates post-secondary college transcripts for determination oftransfer credits. Collaborates with deans and department chairsregarding transfer equivalencies, when needed. Awards transfercredit and notifies student of awarded credit. Assists admissionscoordinators and advisement staff with determining placement basedon prior college coursework. Oversees the awarding of advancedstanding and proficiency credit. Provides guidance and training tooffice staff on the intake and determination of placement based onhigh school transcripts. Ensures authenticity of official highschool and official post-secondary transcripts. Serves as theprimary administrator for Degree Works, overseeing systemoperations, running scheduled jobs, submitting and managingEllucian support tickets, and performing scribing activities toensure accurate implementation of academic catalog changes.Coordinates with the Information Learning Technologies (IL T)department to manage system updates, troubleshoot issues, andconduct testing following upgrades. Collaborates with academicdeans and department chairs to review catalog changes and ensuredegree requirements are accurately reflected in Degree Works.Assists with reviewing system documentation and testing Bannerupgrades to ensure system accuracy, compatibility, andfunctionality.

Minimum and Additional Requirements

A high school diploma and relevant experience in businessmanagement, public administration, or administrative services or abachelor's degree may be substituted for the required workexperience.