Assistant Purchasing Agent | Purchasing

PASSAIC COUNTY; New Jersey; On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Qualified Purchasing Professional to join their Purchasing Department. This role involves preparing technical specifications for public solicitations, reviewing purchase orders, and ensuring compliance with local procurement laws. The ideal candidate will have a strong background in procurement, excellent communication skills, and the ability to supervise staff effectively. This position offers the opportunity to make a significant impact in a dynamic environment, where your expertise will help shape purchasing strategies and improve service delivery. If you're ready to take on a challenging role and contribute to the success of local government, this is the perfect opportunity for you.

Qualifications

• 4+ years in procurement with experience in local government.
• QPA certification required for Assistant Purchasing Agent title.

Responsibilities

• Assist the Purchasing Director with supervisory and complex tasks.
• Develop purchasing methods and ensure compliance with regulations.

Skills

Technical Specification Preparation

Customer Service

Written and Oral Communication

Supervisory Skills

Analytical Skills

Education

Bachelor’s Degree in Business

Tools

MS Word

MS Excel

Edmunds System

Job description

The Passaic County Purchasing Department is seeking a Qualified Purchasing Professional. The ideal candidate will have experience preparing technical specifications for public solicitations and reviewing purchase orders for NJ Local Public Contract Law compliance.

This is not an entry level position. The agent will assist the Purchasing Director by performing supervisory and highly complex tasks. Develops purchasing methods, procedures, and records in accordance with prescribed laws, rules, regulations, standards, policies, and procedures. Proficiency with MS Word & Excel along with excellent written and oral skills required. Daily interaction with the public and handling customer service requests, draft, analyze and prepare bid proposals, analyze, and interpret purchase regulations. Experience working in local government and utilization of Edmunds System a plus. Supervises staff in the checking of POs against requisitions to ensure accuracy of prices and quality of goods.

Salary: Salary commensurate with experience.

Requirements:

1. Education: Graduation from an accredited college or university with Bachelor’s degree, preferably with a major in business.
2. Experience: Minimum of 4 years in the Procurement Sector. Experience in the writing of purchase specifications and in the purchase of equipment, material, and supplies in a large government or private agency.
3. Note: To be eligible for the Assistant Purchasing Agent title all applicants will be required to possess a valid Qualified Purchasing Agent (QPA) certification issued by the State Division of Local Government Services. Applicant who does not meet the above education requirement may substitute additional experience as described below on a year-for-year basis with thirty (30) semester hour credits being equal to one (1) year of experience.
4. License: Valid New Jersey Driver’s License required if operating for the duties of the position.

If you qualify and would like to be considered, submit a letter of interest and your resume (including daytime phone number and email address) to the email address listed below. You must submit your response by the closing date shown above and indicate the job title in the subject line.

Email: Sherry Arvanitakis, [e-mail]

Newly hired employees must agree to a thorough background check that may include fingerprinting. As of September 2010, in accordance with N.J.S.A 52:14-7, the “New Jersey First Act,” all new employees must reside in the State of New Jersey, unless exempted under the law. If you do not live in New Jersey, you have one year after you begin employment to relocate your residence to New Jersey or secure an exemption.