Procurement Assistant

Solix, Inc.; Lake Hiawatha (NJ); On-site; USD 40,000 - 70,000; Full time

Job summary

Join a forward-thinking company as a Procurement Assistant, where you'll play a crucial role in managing procurement processes and supporting various departments. This position offers the chance to engage with cutting-edge technology initiatives and high-profile clients, while developing your skills in a dynamic environment. Ideal for those with strong organizational and problem-solving abilities, this role promises a competitive compensation package and an opportunity to make a significant impact on the company's operations. If you're ready to take your career to the next level, this is the perfect opportunity for you.

Benefits

Competitive Compensation

Benefits Package

Cutting-edge Technology Initiatives

Engagement with High-profile Clients

Qualifications

• Associates degree or 3 years related experience required.
• 2 years of experience in procurement or office procedures.

Responsibilities

• Coordinate procurement processes and maintain documentation.
• Communicate with vendors and manage internal inquiries.
• Assist with invoicing and financial reporting tasks.

Skills

Organizational Skills

Time Management

Problem-Solving

Customer Focus

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Education

Associates Degree

3 Years Related Experience

2 Years Procurement Experience

Tools

Epicor

Amazon

Smartsheet

Job description

10 Lanidex Plaza W, Parsippany, NJ 07054, USA

Job Description

Procurement Assistant

About the Company

Solix is a leading national provider of consulting and business process solutions with expertise in complex program management, eligibility determination, customer care, and state and federal funding recovery. Our team is driven by our mission to connect people to essential programs and services. We consult with our clients to develop optimal solutions, engage with our clients and their stakeholders to achieve mutually beneficial outcomes, and empower our clients and the people we collectively serve.

Key Responsibilities:

• Coordination of the ramp process with a focus on communication between Operations, Training, IT Support and the shipping activities of the mailroom.
• Process and report on ramp equipment orders.
• Coordinate with HR on ramp returns.
• Perform routine purchases of supplies, equipment and services.
• Communicate with outside vendors regarding payments including statement reconciliation.
• Collect and verify that all documents necessary to establish new vendors have been received for input into the financial system.
• Assist with some aspects of the third-party invoicing system including creation of new rules, edit existing rules and code transactions.
• Run out-of-pocket reports in Wells Fargo and supply to AP for upload.
• Run the expense reporting detail report and provide to finance for upload into Epicor.
• Provide internal customer service support to all departments including reporting as necessary.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices.
• Create requisitions and issue purchase orders in accordance with established Solix policies and procedures.
• Provide support for special requests from Solix Management.
• Coordinate with senior management to create the Board of Directors book using Board Effect software.
• Prepare upload documents to facilitate payment of large multi department invoices.
• Work with Accounts Payable to resolve invoice versus PO discrepancies.
• Assist with mailroom activities as necessary.
• Assist with the workload of various areas that fall under the department Director e.g. Purchasing, AP, Facilities.

Minimum Education and/or Experience Requirements:

• Associates degree or at least three years related experience.
• 2 years of Procurement related processes or general office procedures.

Required Knowledge, Skills and Abilities:

• Possess strong organizational and time management skills.
• Strong problem-solving skills, documentation skills, research and resolution skills.
• Strong customer focus, including ability to manage internal & external inquiries and resolve complaints in a fast-paced environment.
• Ability to communicate effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Strong Microsoft skills with an emphasis on Microsoft Excel, PowerPoint & Word.
• Familiarity with system such as Amazon, Smartsheet & Epicor.

Why Join Us?

• Lead cutting-edge technology initiatives in a highly regulated market.
• Shape the future of AI-powered solutions and business automation.
• Engage with high-profile clients in both public and private sectors.
• Competitive compensation and benefits package.

Solix, Inc. is an Equal Opportunity Employer – M/F/Veterans/Disabled and other protected categories .

10 Lanidex Plaza W, Parsippany, NJ 07054, USA