Purchasing Assistant

US Electric LLC; Cranford (NJ); On-site; USD 45,000 - 75,000; Full time

Job summary

Join a dynamic team at a forward-thinking company where your skills in accounts payable will shine! As part of a collaborative environment, you will be responsible for processing invoices, managing vendor relationships, and ensuring compliance with accounting standards. This role offers the opportunity to contribute to process improvements and participate in financial reporting, making a significant impact on the company's financial health. With competitive compensation and benefits, including career advancement opportunities, this position is perfect for those looking to grow in their accounting career while enjoying a supportive workplace culture.

Benefits

401k

Medical/Dental Insurance

PTO/Sick Days

Competitive Compensation

Career Advancement Opportunities

iPad or laptop will be provided

ADP Life Mart Discount

Qualifications

• Experience in invoice processing and vendor management is essential.
• Strong analytical skills for reporting and reconciliation tasks.

Responsibilities

• Process and review incoming invoices for accuracy and completeness.
• Maintain vendor records and communicate regarding payments.
• Prepare accounts payable reports and assist in audits.

Skills

Invoice Processing

Vendor Management

Reporting and Reconciliation

Compliance

Process Improvement

Education

Bachelor's Degree in Accounting or Finance

Tools

Viewpoint Spectrum

Microsoft Excel

Job description

Responsibilities:

1. Invoice Processing:
   Work very closely with the purchasing group. Open communication is a MUST.
   Receive and review incoming invoices, ensuring they are complete and accurate.
   Match invoices with purchase orders and receiving documentation to verify the accuracy of billing and pricing information.
   Code invoices to appropriate general ledger accounts and cost centers.
   Enter invoice details and scan invoices into Viewpoint Spectrum for processing and payment.
2. Vendor Management:
   Maintain accurate and up-to-date vendor records, including contact information, payment terms, and tax details.
   Communicate with vendors regarding invoice and payment-related inquiries, disputes, and adjustments.
   Build and maintain positive relationships with vendors to ensure smooth payment processing and resolve any vendor-related issues.
3. Reporting and Reconciliation:
   Prepare regular accounts payable reports, including aging analysis.
   Reconcile accounts payable transactions and statements to ensure accuracy and completeness.
   Assist in month-end and year-end closing processes, in addition to annual audits, including journal entries and financial reporting.
4. Compliance and Process Improvement:
   Ensure compliance with company policies, accounting standards, and relevant regulations.
   Identify opportunities for process improvement and participate in the implementation of automation tools or streamlined procedures.
   Contribute to the development and maintenance of accounts payable policies and procedures.

Benefits/Perks:

• 401k
• Medical/Dental Insurance
• PTO/Sick Days
• Competitive Compensation
• Career Advancement Opportunities
• iPad or laptop will be provided
• ADP Life Mart Discount