Assistant Property Manager

Addison Group; Irvine (CA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

100% company-paid medical, dental, and

Life insurance premiums (employee only

401(k) retirement plan

Paid vacation

Paid sick days

Paid holidays

Annual company outing

Job summary

Addison Group in Irvine, CA is seeking an Assistant Property Manager to support a mixed portfolio of office, residential, and industrial properties. The role balances tenant-facing duties with financial and administrative tasks, demanding proactive organization in a fast-paced environment.

The candidate will spend about half the time in the field performing property visits, manage CAM reconciliations and budgets, process AP, and coordinate with tenants and vendors to ensure smooth operations.

Qualifications

• Experience with CAM reconciliations, budgeting, and financial reporting.
• Ability to prepare detailed property budgets and analyze variances.
• Knowledge of building systems (HVAC, elevators, plumbing, electrical, life-safety).
• Strong organizational, time management, and multitasking abilities; excellent communication.

Responsibilities

• Assist in day-to-day management of a diverse property portfolio (office, residential, industrial).
• Spend 50% of time in the field conducting property visits and inspections.
• Prepare and manage CAM reconciliations, budgets, and variance narratives.
• Process accounts payable, including invoice review and coding.
• Handle work orders and coordinate with vendors and tenants.
• Maintain timely communication via emails, voicemails, and internal requests.
• Build relationships with tenants, vendors, ownership, and internal teams.
• Support budget oversight and financial reporting.
• Conduct internet research and use MS Office for reporting and tracking.

Skills

CAM reconciliations

Budgeting

Financial reporting

Organizational skills

Time management

Multitasking

Verbal communication

Written communication

Customer service

Self-starter

Detail-oriented

Tools

Excel

Word

Outlook

Job description

Location: Irvine, CA

Schedule: In-office, Monday–Friday, 8:30 AM – 5:30 PM

Pay: $65,000/yr - $75,000/yr + Bonus

Position Overview

An Irvine-based real estate investment and property management firm is seeking a motivated, detail-oriented Assistant Property Manager to join its growing team. This role supports the management of a mixed portfolio of office, residential, and industrial properties and requires a balance of tenant-facing responsibilities and financial/administrative duties. The ideal candidate is proactive, organized, and capable of managing multiple priorities in a fast-paced environment. Strong communication skills, accountability, and a willingness to go above and beyond to complete tasks are essential.

Key Responsibilities

• Assist in the day-to-day management of a diverse property portfolio (office, residential, industrial)
• Spend approximately 50% of time in the field conducting property visits and inspections
• Prepare and manage CAM reconciliations, budgets, and variance narratives
• Process accounts payable, including invoice review and coding
• Handle work orders and coordinate with vendors and tenants
• Maintain timely communication by responding to emails, voicemails, and internal requests throughout the day
• Build and maintain strong relationships with tenants, vendors, ownership, and internal teams
• Support budget oversight, operating expense reconciliations, and financial reporting
• Conduct internet research and utilize Microsoft Office tools (Excel, Word, Outlook) for reporting and tracking

Qualifications

• Experience with CAM reconciliations, budgeting, and financial reporting
• Ability to prepare detailed property budgets and analyze variances
• Working knowledge of building systems (HVAC, elevators, plumbing, electrical, fire-life-safety systems, etc.)
• Strong organizational, time management, and multitasking abilities
• Excellent verbal and written communication skills
• Customer-service oriented with strong interpersonal skills
• Self-starter with the ability to work both independently and collaboratively
• High attention to detail and accountability

Work Style Expectations

• Strong problem-solving skills with the ability to independently research and resolve issues
• Reliable, responsive, and communicative regarding daily activities and whereabouts
• Willingness to complete tasks fully, including staying briefly beyond standard hours when needed
• Consistent follow-through and ownership of responsibilities

Physical Requirements

• Ability to sit for extended periods
• Frequent use of a computer, phone, and office equipment

Compensation & Benefits

• 100% company-paid medical, dental, and life insurance premiums (employee only)
• 401(k) retirement plan
• Two (2) weeks of paid vacation annually
• Ten (10) paid sick days annually
• Nine (9) paid holidays
• Annual company outing

If you are looking for a hands-on role with growth potential in a dynamic real estate environment, this is an excellent opportunity to join a collaborative and driven team.