Commercial Property Manager

Ascend Talent Solutions; Irvine (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Ascend Talent Solutions is seeking a Property Manager in Irvine, CA to oversee on-site operations for industrial and retail properties. You will supervise the property management team, manage budgets and financial reporting, and ensure tenant relations while maintaining building standards.

The role emphasizes compliance, energy management, and coordination of capital projects. Strong leadership, analytical, and CRE software proficiency are required for success in this position.

Qualifications

• 5+ years of commercial real estate experience with increasing responsibilities, ideally industrial or retail properties.
• Strong knowledge of finance and building operations.
• Proficiency in MS Excel, Word, and Outlook; experience with CRE software like Yardi, MRI, Timberline, Building Engines.

Responsibilities

• Oversee day-to-day physical operation of properties, including on-site teams and service providers.
• Manage security programs, emergency plans, and compliance with relevant regulations.
• Develop and administer annual budgets and financial reporting for the properties.
• Lead leasing collaboration with the Director of Leasing for vacant spaces and marketing strategy.
• Coordinate capital projects, energy management, LEED/WELL initiatives, and building improvements.

Skills

Finance knowledge

Building operations

Leadership

Problem solving

Analytical skills

Excel

Word

Outlook

Yardi

MRI

Timberline

Building Engines

Tools

Yardi

MRI

Timberline

Building Engines

Job description

Our client, a well-known and well-respected commercial property management firm, is searching for a Property Manager with experience in industrial and/or retail property operations to join their team fulltime onsite in Irvine, CA.

Job Description

– The Property Manager manages the building operations and property management team members ensuring the fiscal and operational success of the building. The Property Manager shall thoroughly understand the physical condition of the properties and shall have a high level of knowledge of all contracts, building rules, procedures, and operating policies affecting the buildings. With excellent analytical skills, the primary responsibility of the Property Manager will be the financial management and reporting for the property working closely with the accounting team and building ownership. With excellent customer service skills, the Property Manager will work with tenants and building team members to support the property retention goals. Strong teamwork and accountability are key attributes of the successful Property Manager. Additional responsibilities for the Property Manager include the following:

Responsibilities:

• Responsible for the day-to-day physical operation of the Properties. Ensure the properties are maintained in first-class condition by guaranteeing that regular property inspections are conducted, and also by ensuring on-going management and oversight of service providers and the on-site building engineering, security, parking, and janitorial teams.
• Responsible for the overall direction, management, and coordination of the Security; review, evaluate and reformulate, as necessary all security related operating policies.
• Work closely with outside consultant to ensure keeping with building’s Operations & Maintenance plan for environmental health and safety issues.
• Responsible for the development of the Building’s Emergency Response and Floor Warden Programs. Conduct drills and trainings for building staff and tenant floor wardens in accordance with California Title 19 Code of Regulations and maintains High-Rise Fire Safety Director License. Conduct annual fire safety inspections.
• Establish and maintain building rules and procedures for tenants, vendors, and outside contractor work and building access. Update building policies and procedures as necessary with the implementation of new capital expenditure or building improvement projects.
• Responsible for evaluating and implementing energy management and green building programs, including LEED certification and WELL health safety rating.
• Oversee all tenant improvement, building improvement, construction projects, and capital expenditure projects to ensure that they are performed in accordance with building standards and local code requirements.
• Oversee engineering preventative maintenance program and ensure proper reporting and performance of preventative maintenance items in line with the operating budget plan and master preventative maintenance schedule for the properties.
• Responsible for the preparation and administration of annual budgets and strategic asset plans for properties. Complete monthly financial reports, reconciliations and escalations.
• Work to resolve accounting issues arising through contracts and leases including ascertaining status of aging reports and initiating collection efforts as may be required. Take legal action as required on tenant delinquencies.
• Monitor spending against budget and justify unbudgeted expenses.
• Review and administer tenant leases. Respond to tenant inquiries regarding lease clauses affecting operation of the property.
• Work with Director of Leasing on preparing vacant spaces for leasing, overall marketing strategy and building positioning.
• Oversee lease administration including abstracting leases, tracking Letters of Credit, monitoring option dates and upcoming expirations.
• Responsible for developing appropriate Disaster Recovery Programs for the properties to include a Business Resumption Program for the Property Management Office
• Maintain updated floor plans, as-builts, space accounting records, follow-up with contractors to ensure receipt of project close out documentation upon completion of building projects, tenant improvements and space alterations.
• Responsible for hiring, training and mentoring the Tenant Services Coordinator, Property and Leasing Administrator, Assistant Property Manager.

Requirements

• 5+ years of previous commercial real estate experience with increasing responsibilities – ideally with industrial or retail properties.
• Strong knowledge of finance and building operations
• Highly proficient in Microsoft Excel, Word, and Outlook, Yardi, MRI, Timberline, Building Engines, and other commercial real estate software programs.
• Professional and exceptional leadership, problem solving, and analytical skills.