Assistant Property Manager

HallKeen Management; Boston (MA); On-site; USD 60,000 - 68,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid Holidays

Job summary

HallKeen Management is seeking an Assistant Property Manager for a full-time, on-site role in Boston. The position supports the Property Manager in implementing policies and procedures, with a focus on resident satisfaction, safety, and quality programs aligned with Owner’s goals.

Responsibilities include administrative duties, maintaining files, processing invoices, rent collection, marketing outreach, and coordinating maintenance and move-in/out inspections to ensure high standards across the

Qualifications

• LIHTC experience strongly preferred for a future LIHTC project with 74 units.
• Carry out rent collection and deposits in a timely manner.
• Assist in marketing campaigns and outreach to prospective residents.
• Perform miscellaneous administrative duties and maintain property records.

Responsibilities

• Assist with miscellaneous administrative duties; open and sort mail, answer calls, respond to messages, and go to the post office.
• Maintain property files, records, and reports.
• Process property invoices following HKM procedures promptly.
• Research variances and/or receivables promptly and accurately.
• Carry out rent collection per policy, including posting and deposits.
• Prepare and send rent reminders; provide notices list to Property Manager.
• Greet residents and assist with questions; support resident retention and resolution of problems.
• Enter and track maintenance work orders; follow up on service quality.
• Conduct move-in/move-out inspections to maintain high property standards.

Skills

LIHTC Experience

Rent collection

Marketing

Administration

Job description

Job Title: Assistant Property Manager

02115

Hours: Full Time 40 Hours

Ray Rate: $30. Per Hour

Job Description

The Assistant Property Manager is charged with supporting the Property Manager’s efforts in the day-to day implementation of those policies, procedures, and programs that will assure a well managed, well maintained building, placing maximum emphasis on positive response to the concerns and needs of the residents, environmental health and safety, and quality programs, in coordination and conjunction with the Owner’s goals and objectives.

Description

Job Title: Assistant Property Manager

Location: Huntington Avenue & Frawley Delle Apartments Boston, MA

02115

Hours: Full Time 40 Hours

Ray Rate: $30. Per Hour

Job Description

The Assistant Property Manager is charged with supporting the Property Manager’s efforts in the day-to day implementation of those policies, procedures, and programs that will assure a well managed, well maintained building, placing maximum emphasis on positive response to the concerns and needs of the residents, environmental health and safety, and quality programs, in coordination and conjunction with the Owner’s goals and objectives.

Requirements

Position responsibilities include, but not limited to:

• Assist with Miscellaneous administrative duties; open and sort all mail, answer calls, respond to answering service messages, and trips to the post office.
• Maintain property files, records, and reports.
• LIHTC Experience Strongly Preferred – This is a future LIHTC project for 74 units
• Process all property invoices following HKM procedure in a timely manner.
• Research all variances and/or receivables in a timely manner.
• Carry out rent collection in accordance with collection policies which include: collection, posting, and deposit of rent, subsidy payments and other income in a timely manner.
• Prepare and send rent reminder notices and provide Property Manager with a list of notices once they have expired.
• Conduct all aspects of marketing including out reach, placing ads, greeting prospective residents, and processing proper paperwork/application.
• Assist and implement a marketing campaign to effectively market all apartments.
• Monitors and/or conducts follow-up calls and documents traffic.
• Qualifies, and leases apartments in accordance to Fair Housing Guidelines. Assists in the review and /or processing of rental applications, lease forms, and reports to ensue they are properly completed according to property guidelines
• Greet all residents and be available to assist with any questions
• Assist Property Manager in resident retention and problem resolution with residents.
• Approve and enter all maintenance work orders into the system and follows-up with residents regarding quality of service.
• Perform all move-in and move out inspections to ensure the highest standards are maintained on the property.
• Remain current with knowledge applicable housing policies/handbooks.
• Assist on special projects or any other duties needed to meet business goals.

Benefits

Full time position offers a competitive benefit program to include Medical, Dental, Vision, Health FSA, Dependent Care FSA, Short-Term Disability, Long Term Disability, Life Insurance, Home and Auto Discount program, Vendor Discount Program, 401(k) with matching contribution, Accrued Vacation, Sick, and Personal time and Paid Holiday Benefit.