Assistant Project Manager — Coordination & Field Support

J.F. Electric, Incorporated.; Stillwater (OK); On-site; USD 35,000 - 52,000; Full time

Job summary

J.F. Electric in Stillwater, OK is seeking an organized Project Coordination Assistant to support field and office teams. You will handle daily clerical tasks, assist with document control, prepare reports, and help keep project schedules on track.

The role emphasizes accuracy, teamwork, and initiative within a busy electrical contracting environment; prior construction admin experience is helpful, but training can be provided.

Qualifications

• High school diploma or equivalent.
• Completion of an Apprenticeship Program or four-year degree in Engineering or Construction Management preferred.
• Proficient in Excel, Word, and Outlook.
• Construction experience is preferred, but training can be given to the right person.
• Organizational skills and ability to adapt in a fast-paced environment.

Responsibilities

• Weekly Pricing Report for T&M extras; compile and present value to stakeholders.
• Enter and track Purchase Orders in pVault; maintain control logs.
• Assist with submittals, material releases, approvals, and log maintenance.
• Run Viewpoint reports as requested by PM (Contract Status, Cash Flow, Aging).
• Approve pVault invoices when PM is unavailable; support project accounting.
• Set up electronic folders and complete internal job setup forms (NPA).
• Liaise between General Contractor, Supplier, and Project Accountant.
• Process close-out documents (O&M, record drawings) and coordinate permits.
• Coordinate/setup service jobs with accounting; handle service calls with PMs.
• Maintain calendars, notes, and filing for field paperwork and meetings.

Skills

Excel

Word

Outlook

Education

Apprenticeship Program

Engineering or Construction Management degree

Tools

pVault

Viewpoint

Job description

J.F. Electric in Stillwater, OK is seeking an organized Project Coordination Assistant to support field and office teams. You will handle daily clerical tasks, assist with document control, prepare reports, and help keep project schedules on track.

The role emphasizes accuracy, teamwork, and initiative within a busy electrical contracting environment; prior construction admin experience is helpful, but training can be provided.