Assistant Project Manager: Construction Admin & Coordination

J.F. Electric, Incorporated.; Warrenton (MO); On-site; USD 38,000 - 58,000; Full time

Job summary

J.F. Electric, Incorporated. in Warrenton, Missouri is seeking a detail-oriented administrator to support project managers and the accounting team. You will manage submittals, invoices, scheduling, and records with accuracy and professionalism.

Responsibilities include maintaining logs, coordinating between general contractors, suppliers, and project staff, and ensuring timely filing and communication. The role emphasizes teamwork, adaptability, and strict attention to documentation.

Qualifications

• High school graduate or equivalent.
• Apprenticeship program or four-year degree in Engineering or Construction Management preferred.
• Proficient in Excel, Word, and Outlook.
• Construction experience is preferred, but training can be given to the right person.
• Organizational skills and ability to adapt in a fast-paced environment.

Responsibilities

• Weekly Pricing Report for T&M extras and statement of charges.
• Enter purchase orders in pVault, track material orders, and maintain the control log.
• Assist with submittal requests, release of materials, and submittal log maintenance.
• Run Viewpoint reports (Contract Status, Cash Flow, Aging) for PM as needed.
• Approve pVault invoices when PM is not available.
• Set up E-File folders and complete internal job setup (NPA) forms for accounting.
• Liaise between General Contractor, Supplier, and Project Accountant.
• Process close-out documents (O&M, record drawings) for projects ending.
• Timesheet approval (backup when PM is out).
• Coordinate permits and submit permit applications.
• Coordinate/set up service jobs with accounting and interface phone calls.

Skills

Organizational skills

Adaptability

Teamwork

Education

High school diploma

Apprenticeship or 4-year degree in Engineering/Construction Management

Tools

Excel

Word

Outlook

Job description

J.F. Electric, Incorporated. in Warrenton, Missouri is seeking a detail-oriented administrator to support project managers and the accounting team. You will manage submittals, invoices, scheduling, and records with accuracy and professionalism.

Responsibilities include maintaining logs, coordinating between general contractors, suppliers, and project staff, and ensuring timely filing and communication. The role emphasizes teamwork, adaptability, and strict attention to documentation.