Construction Project Coordination Specialist

J.F. Electric, Incorporated.; Mattoon (IL); On-site; USD 40,000 - 55,000; Full time

Job summary

J.F. Electric, Incorporated. is seeking a Project Assistant to support Project Managers from initiation to closeout.

You will help with budgets, materials, POs, permits, and closeout documents while maintaining project records and schedules. The role requires strong organizational skills, proficiency in Excel/Word/Outlook, and the ability to work in a fast-paced team environment. Construction experience is a plus and training is available.

Qualifications

• High school diploma or equivalent.
• Proficient in Excel, Word, and Outlook.
• Construction experience is preferred, but training can be given to the right person.
• Organizational skills
• Ability to adapt and change in a fast-paced environment.

Responsibilities

• Assist Project Managers with budgets, materials, POs, permits, and closeout documents.
• Enter PO in PVault, track material orders, and maintain a control log.
• Assist with submittal requests, release of material, approval, and submittal log.
• Run Viewpoint reports as requested by PM (Contract Status, Cash Flow, Aging).
• Approve Pvault invoices when PM is unavailable.
• Set up E-File folders and complete internal job setup (NPA) forms for accounting.
• Liaison between General Contractor, Supplier, and Project Accountant.
• Process close out documents for projects ending (O&M, record drawings).
• Coordinate/service job setup with accounting; coordinate kickoff and closeout meetings.

Skills

Team player

Attention to detail

Organizational skills

Adaptability

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Job description

J.F. Electric, Incorporated. is seeking a Project Assistant to support Project Managers from initiation to closeout.

You will help with budgets, materials, POs, permits, and closeout documents while maintaining project records and schedules. The role requires strong organizational skills, proficiency in Excel/Word/Outlook, and the ability to work in a fast-paced team environment. Construction experience is a plus and training is available.