Assistant – Operations Support

Express Employment Professionals; Urbana (IL); On-site; USD 25,000 - 30,000; Full time

Job summary

Express Employment Professionals in Urbana, IL is seeking an organized Administrative Assistant to support Operations and Office tasks in a plant/office setting. You will work closely with the CSR, assist with purchasing and invoices, support trucking and freight coordination, and help with interview scheduling, drug screens, and onboarding.

This role requires strong Excel skills, the ability to learn quickly, and a professional, friendly demeanor.

Qualifications

• Strong Microsoft Excel experience is required.
• Previous administrative or office support experience.
• Strong time management and organizational skills.

Responsibilities

• Assist the CSR with daily responsibilities and provide coverage when they’re absent.
• Create and receive purchase orders.
• Process and approve accounts payable invoices.
• Enter data and maintain accurate records.
• Order parts and supplies for the plant.
• Maintain and update the plant’s spending tracker.
• Assist with trucking, freight, and scheduling coordination.
• Schedule interviews, coordinate drug screens, and help with onboarding.
• Handle general office tasks, including filing, copying, and other administrative support.

Skills

Microsoft Excel

Administrative experience

Time management

Organizational skills

Job description

Assistant – Operations & Office Support

Pay: Starting at $18/hour, with flexibility for strong experience
Location: Plant/office setting

About the Role

We’re looking for a confident, organized Administrative Assistant who can keep up in a fast-paced environment and help keep daily operations running smoothly. You’ll work closely with the Customer Service Representative (CSR), assist with purchasing and invoices, support trucking and freight coordination, and help with interview scheduling, drug screens, and onboarding.

This role is a good fit for someone who is friendly and professional, thinks quickly, and can take initiative when something needs to be figured out. Strong Excel skills are a must, and the ability to learn new processes quickly is important.

What You’ll Do

• Assist the CSR with daily responsibilities and provide coverage when they’re absent.

• Create and receive purchase orders.

• Process and approve accounts payable invoices.

• Enter data and maintain accurate records.

• Order parts and supplies for the plant.

• Maintain and update the plant’s spending tracker.

• Assist with trucking, freight, and scheduling coordination.

• Schedule interviews, coordinate drug screens, and help with onboarding.

• Handle general office tasks, including filing, copying, and other administrative support.

What We’re Looking For

• Strong Microsoft Excel experience is required.

• Previous administrative or office support experience.

• Confidence, professionalism, and a friendly, presentable demeanor.

• Strong time management and organizational skills.

• Ability to multitask, prioritize, and solve problems independently.

• Solid computer skills and basic math ability.

• Someone who learns quickly, communicates directly, and takes initiative.

• Reliable follow-through and the ability to adapt as priorities change.

Pay

Starting pay is $18 per hour, with flexibility for candidates who bring strong, relevant experience.

If you’re comfortable taking ownership of your work, enjoy variety in your day, and can balance detail-oriented office tasks with people-facing responsibilities, we’d like to hear from you.