Operations Assistant / Office Administrator

Save Your Customers; West Valley City (UT); On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Paid time off

401(k) retirement plan with employer-m

Professional development

Job summary

Save Your Customers in Utah is seeking an organized Administrative Operations Associate to support trucking and railroad logistics daily. You will help manage schedules, prepare shipping paperwork, and coordinate communications among staff, drivers, vendors, and customers.

The role also includes filing, onboarding support, inventory checks, invoicing, and audits to maintain compliance. A high school diploma and proficiency with Microsoft Office are required, with 1–3 years in logistics or admin

Qualifications

• High school diploma or GED required; associate degree or higher preferred.
• Proficiency with Microsoft Office and office management software.
• Strong written and verbal communication; excellent organizational skills.
• Ability to multitask and meet deadlines in a fast-paced environment.

Responsibilities

• Provide administrative support to operations team: manage schedules, coordinate meetings, and handle correspondence.
• Maintain organized filing systems for shipping documents, compliance records, and employee files.
• Prepare transportation paperwork such as waybills, manifests, and bills of lading.
• Monitor office-supply inventory and place orders to ensure uninterrupted operations.
• Serve as the primary contact for internal staff and external partners (drivers, vendors, customers).
• Support HR functions: onboarding, employee records, and tracking training certifications.
• Coordinate freight pickups and deliveries, ensuring accurate information flow between dispatch, drivers, and clients.
• Assist with invoicing, expenses, and weekly operational reports.
• Maintain compliance with safety and regulatory requirements by keeping documentation current and facilitating audits.
• Perform other ad-hoc duties to support overall operational efficiency.

Skills

Microsoft Office

Communication skills

Organization

Multitasking

Attention to detail

Education

High school diploma or GED

Associate degree

Business Administration

Logistics

Tools

Microsoft Excel

Office management software

Outlook

Job description

Salary Range: $22.00–$25.00 per hour

About the Role

This position supports the daily operations of a trucking and railroad logistics team. The focus is on ensuring smooth administrative processes, maintaining compliance documentation, and facilitating effective communication among staff, drivers, vendors, and customers.

Job Responsibilities

• Provide administrative support to the operations team: manage schedules, coordinate meetings, and handle correspondence.
• Maintain organized physical and electronic filing systems for shipping documents, compliance records, and employee files.
• Assist in preparing and processing transportation paperwork such as waybills, manifests, and bills of lading.
• Monitor office‑supply inventory and place orders to ensure uninterrupted operations.
• Serve as the primary contact for internal staff and external partners (drivers, vendors, customers) for routine inquiries.
• Support HR functions: onboarding, employee records, and tracking training certifications.
• Coordinate freight pickups and deliveries, ensuring accurate information flow between dispatch, drivers, and clients.
• Assist with basic financial tasks: invoice entry, expense tracking, and weekly operational reports.
• Maintain compliance with safety and regulatory requirements by keeping documentation current and facilitating audits.
• Perform other ad‑hoc duties to support overall operational efficiency.

Essential Qualifications

• High school diploma or GED required; associate degree or higher in Business Administration, Logistics, or a related field preferred.
• Proficient with Microsoft Office (Word, Excel, Outlook) and office management software.
• Strong written and verbal communication skills.
• Excellent organization with keen attention to detail.
• Ability to multitask, prioritize, and meet deadlines in a fast‑paced environment.
• Basic understanding of transportation terminology and logistics processes (advantageous).
• Professional demeanor and ability to interact courteously with diverse stakeholders.

Desired Experience

• 1–3 years of administrative or clerical experience, preferably in transportation, logistics, or manufacturing.
• Familiarity with shipping documentation, compliance forms, and basic inventory control.
• Experience supporting drivers or field personnel is a plus.

Salary & Benefits

• Competitivehourly pay: $22.00–$25.00
• Health, dental, and vision insurance options.
• Paid time off (vacation, sick leave, holidays).
• 401(k) retirement plan with employer matching.
• Professional development and on‑the‑job training opportunities.
• Supportive work environment with growth potential.