Assistant Office Manager

Catalystdds; Warr Acres (OK); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Life insurance

401(k)

Team environment

Job summary

Catalystdds is seeking an Assistant Office Manager to support daily dental clinic operations, scheduling, and patient communications. You will work closely with the Office Manager and staff to ensure a smooth patient experience.

The role involves greeting patients, answering phones, handling insurance processes, and assisting with claims and payments while maintaining a welcoming, organized environment.

Qualifications

• 3–5 years dental front office experience.
• Experience with Dentrix, Eaglesoft, Fuse or Open Dental is a plus.

Responsibilities

• Greet patients and answer phones, scheduling appointments and managing communications with patients and insurance companies.
• Assist the Office Manager with daily operations and support clinical staff to ensure smooth clinic workflow.
• Assist with insurance processing, filing claims, verifying benefits and posting patient payments.

Skills

Scheduling

Patient communication

Phone skills

Billing & Insurance

Office administration

Education

High School Diploma

Tools

Dentrix

Eaglesoft

Fuse

Open Dental

Job description

Description

The Assistant Office Manager supports the daily operations of the dental clinic by assisting with scheduling, organizing, coordinating administrative and clinical tasks, and supporting the Office Manager in the efficient operation of the practice. Works closely with the Office Manager, Dentists, clinical, and administrative staff to help ensure a positive patient experience and smooth clinic operations. Assists with greeting patients, answering phones, monitoring business email, communicating with patients and insurance companies, scheduling and confirming appointments, and addressing patient concerns. Supports insurance and billing processes, including filing claims, verifying patient benefits and coverage, and posting insurance and patient payments. Assists with maintaining an organized and efficient office environment and helps ensure patient comfort and safety. Provides leadership and operational support to the team and assists with office management responsibilities in the absence of the Office Manager.

Schedule

Enjoy a healthy work-life balance with a consistent schedule

Monday - Friday 8:00 AM - 5:00 PM | No late evenings, no weekends

Benefits

We value your hard work and commitment - so we’ve designed a benefits package that truly supports you both professionally and personally:

• Generous Paid Time Off and Paid Holidays to recharge and spend time doing what you love
• Comprehensive Health Coverage, including medical, dental, and vision insurance
• Life Insurance for peace of mind
• 401(k) Retirement Plan with employer support to help you build your future
• A positive, team-oriented environment where your skills are appreciated and your well-being matters

Requirements

Qualifications

• High school or equivalent (Preferred)
• Minimum of 3 to 5 years dental front office experience (Preferred)
• Dentrix, Eaglesoft, Fuse, Open Dental, or other dental software experience a plus