Assistant Office Manager

Warr Acres; Warr Acres (OK); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Generous PTO and Holidays

Comprehensive Health Coverage

Life Insurance

401(k) Retirement Plan

Job summary

Warr Acres is seeking an Assistant Office Manager to support daily operations of our dental clinic. You will assist with scheduling, organize administrative tasks, coordinate clinical work, and back up the Office Manager to ensure smooth clinic functioning.

You will greet patients, handle phones and emails, verify benefits, post payments, and help maintain a welcoming and efficient patient experience. A team-focused environment with a stable schedule awaits the right candidate.

Qualifications

• High school diploma or equivalent preferred.
• 3–5 years of dental front office experience preferred.
• Experience with dental software is a plus.

Responsibilities

• Greet patients and assist with check-in/out processes.
• Answer phones, monitor business email, and communicate with patients and insurers.
• Schedule and confirm appointments and address patient concerns.
• Assist with insurance and billing: file claims, verify benefits, post payments.
• Maintain organized office operations and support the Office Manager in their absence.

Skills

Customer service

Scheduling

Communication

Phone etiquette

Education

High school diploma or equivalent

Tools

Dentrix

Eaglesoft

Fuse

Open Dental

Job description

Description

The Assistant Office Manager supports the daily operations of the dental clinic by assisting with scheduling, organizing, coordinating administrative and clinical tasks, and supporting the Office Manager in the efficient operation of the practice. Works closely with the Office Manager, Dentists, clinical, and administrative staff to help ensure a positive patient experience and smooth clinic operations. Assists with greeting patients, answering phones, monitoring business email, communicating with patients and insurance companies, scheduling and confirming appointments, and addressing patient concerns. Supports insurance and billing processes, including filing claims, verifying patient benefits and coverage, and posting insurance and patient payments. Assists with maintaining an organized and efficient office environment and helps ensure patient comfort and safety. Provides leadership and operational support to the team and assists with office management responsibilities in the absence of the Office Manager.

Schedule

Enjoy a healthy work-life balance with a consistent schedule

Monday - Friday 8:00 AM - 5:00 PM | No late evenings, no weekends

Benefits

We value your hard work and commitment - so we’ve designed a benefits package that truly supports you both professionally and personally:

• Generous Paid Time Off and Paid Holidays to recharge and spend time doing what you love
• Comprehensive Health Coverage, including medical, dental, and vision insurance
• Life Insurance for peace of mind
• 401(k) Retirement Plan with employer support to help you build your future
• A positive, team-oriented environment where your skills are appreciated and your well-being matters

Requirements

Qualifications

• High school or equivalent (Preferred)
• Minimum of 3 to 5 years dental front office experience (Preferred)
• Dentrix, Eaglesoft, Fuse, Open Dental, or other dental software experience a plus