Office Administrator

Confidential Careers; Clinton Charter Township (MI); On-site; USD 42,000 - 66,000; Full time

Job summary

Confidential Careers is seeking an organized executive assistant/office administrator to support the owner across several business entities in Clinton Township. You will keep the office running, maintain the calendar, and ensure smooth daily operations.

The role emphasizes proactive problem-solving, meticulous record-keeping, and reliable communication with staff, clients, and partners. This is a full-time position based in our Clinton Township office.

Qualifications

• 3+ years in an office administration or executive support role.
• Hands-on exposure to accounts payable, payroll, and/or commission tracking.
• Experience supporting a business owner or multi-entity environment.

Responsibilities

• Act as the owner's right hand: manage calendar, priorities, reminders, and daily follow-ups.
• Anticipate what's coming next and handle it before it becomes urgent.
• Research vendors, tools, and options, then bring back clear recommendations.
• Take ownership of special projects and errands as they come up.
• Run day-to-day office operations: supplies, vendors, scheduling, filing, and correspondence.

Skills

Highly organized

Detail-oriented

Proactive problem-solver

Strong communicator

Tech-savvy

Tools

Google Workspace

Microsoft 365

Spreadsheets

Payroll software

Job description

We're a growing, multi-business company led by an owner who moves fast, and we need someone who moves with him. This is the right-hand role to the owner: you'll keep the office running, keep the numbers tidy, and keep him on track across several business entities.

If you like being the person who just gets it done, figures things out without a manual, and takes pride in an organized, well-run operation, this role is built for you.

What you'll do

Executive support

• Act as the owner's right hand: manage his calendar, priorities, reminders, and daily follow-ups
• Anticipate what's coming next and handle it before it becomes urgent
• Research vendors, tools, and options, then bring back clear recommendations
• Take ownership of special projects and errands as they come up

Office administration

• Run day-to-day office operations: supplies, vendors, scheduling, filing, and correspondence
• Build and improve simple processes, checklists, and trackers so nothing slips
• Serve as a point of contact for staff, clients, and partners across the businesses

Financial and admin support (not an accounting role)

• Process accounts payable: enter invoices, track due dates, and prepare payments for approval
• Support payroll prep, including hours, changes, and coordination with the payroll provider
• Track and reconcile sales commissions and keep commission records accurate
• Help keep general records, receipts, and expense tracking organized across entities

What we're looking for

• 3+ years in an office administration, executive assistant, or operations support role
• Hands-on exposure to accounts payable, payroll, and/or commission tracking
• Highly organized and detail-oriented; you notice what others miss
• Proactive and resourceful: you find answers and solutions instead of waiting for direction
• Comfortable juggling multiple businesses and priorities in a fast-paced environment
• Entrepreneurial, can-do attitude; no task is beneath you
• Strong with technology: Google Workspace or Microsoft 365, spreadsheets, and quick to learn new tools
• Clear, reliable communicator who follows through

Nice to have

• Experience with QuickBooks or similar bookkeeping software
• Experience supporting a business owner or executive directly
• Background in a small business or multi-entity environment
• Schedule: Full-time, Monday to Friday, in our Clinton Township office; reasonable flexibility when life happens