Administrative Assistant

IICRC; Pearl City (HI); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

Paid time off

Job summary

IICRC is seeking an Administrative Assistant in Hawaii to support daily operations with dependable, detail-oriented execution. The role emphasizes behind-the-scenes organization, calendar management, and professional handling of sensitive information.

The ideal candidate thrives in a structured environment, keeps systems organized, and assists leaders with reliable, high-integrity administrative work across multiple functions.

Qualifications

• Strong organizational and time-management skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Comfortable learning new systems and technology.
• Ability to manage multiple priorities with minimal supervision.
• Reliable transportation to the office.

Responsibilities

• Provide day-to-day administrative support to leadership.
• Prepare meeting agendas, take minutes, and track follow-ups.
• Manage calendars, meetings, reminders, and scheduling needs.
• Handle business email correspondence with professionalism and discretion.
• Maintain organized records, files, and administrative systems.
• Coordinate office and warehouse supply purchasing.
• Assist with basic technology setup and troubleshooting.
• Support vehicle-related administration (registrations, inspections, documentation).
• Assist with compliance-related tracking and renewals, as directed.
• Conduct basic research and coordination related to tools, vendors, or services.
• Prepare checks and documentation for bill payments.
• Support year-end documentation (e.g., 1099 preparation).
• Maintain organized records for utilities, subscriptions, and service accounts.
• Assist with planning internal events and seasonal activities.
• Support employee recognition efforts (birthdays, milestones, appreciation).
• Provide general administrative support for team initiatives and special projects.

Skills

Organizational skills

Microsoft Office proficiency

Learning new systems

Multitasking/priority management

Reliable transportation

Tools

Microsoft Office Suite

Job description

Benefits

• Competitive salary


• Health insurance


• Paid time off

Position Overview

The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution. This role requires high integrity, sound judgment, and discretion when handling sensitive information.

This position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The right person is adaptable, organized, and comfortable shifting priorities throughout the day.

Core Responsibilities

Administrative Support

• Provide day-to-day administrative support to leadership


• Prepare meeting agendas, take meeting minutes, and track follow-ups


• Manage calendars, meetings, reminders, and scheduling needs


• Handle business email correspondence with professionalism and discretion


• Maintain organized records, files, and administrative systems

Office, Operations & Coordination

• Coordinate office and warehouse supply purchasing


• Assist with basic technology setup and troubleshooting


• Support vehicle-related administration (registrations, inspections, documentation)


• Assist with compliance-related tracking and renewals, as directed


• Conduct basic research and coordination related to tools, vendors, or services

Finance & Records Support

• Prepare checks and documentation for bill payments


• Support year-end documentation (e.g., 1099 preparation)


• Maintain organized records for utilities, subscriptions, and service accounts

Internal Support & Culture

• Assist with planning internal events and seasonal activities


• Support employee recognition efforts (birthdays, milestones, appreciation)


• Provide general administrative support for team initiatives and special projects

Additional administrative duties and projects will be assigned as needed.

Benefits & Perks

• Competitive pay, based on experience


• Medical, dental, and vision insurance


• Paid time off, including vacation and holidays


• Consistent weekday schedule


• Stable, locally owned company with supportive leadership


• Opportunity for growth and increased responsibility over time

Qualifications

• Strong organizational and time-management skills


• Proficient in Microsoft Office (Word, Excel, Outlook)


• Comfortable learning new systems and technology


• Ability to manage multiple priorities with minimal supervision


• Reliable transportation to the office

Ideal Candidate Profile

• Operates with high integrity and confidentiality


• Dependable, organized, and detail-oriented


• Able to pivot quickly and manage interruptions calmly


• Enjoys ownership and completing tasks start to finish


• Proactive, resourceful, and solution-oriented


• Communicates clearly and professionally


• Thrives in a support-focused, behind-the-scenes role