Assistant Manager, Community Associations

Affinity Management Services; Homestead (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Fully paid medical insurance

Voluntary dental, vision, life保险, and短

composition

Job summary

Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The role involves handling administrative tasks, ensuring effective communication, and maintaining organized records.

Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. The Assistant Manager will assist in preparing board materials, coordinating meetings, and supporting

Qualifications

• Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.).
• Strong professional communication skills (phone, written, verbal).
• Exceptional customer service abilities.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling).
• Bilingual proficiency is preferred.

Responsibilities

• Assist in the daily operation of the management office following established procedures.
• Ensure proper telephone etiquette and courteous, timely message handling.
• Respond to emails appropriately and promptly.
• Daily pickup of incoming mail and timely distribution.
• Perform administrative tasks including record-keeping, filing, data entry, and office supplies management.
• Maintain information in VertiLink and other databases.
• Provide general office support (printing, scanning, faxing).
• Assist community managers with monthly board packages and notices.
• Coordinate important dates and meetings (turnover, annual, budget).
• Manage maintenance and purchase requests and process applications.
• Assist in producing meeting minutes.
• Code and enter invoices for the community.
• Collaborate with committees and chairpersons.
• Provide daily interaction and support to owners.
• Post agendas to locations and website.
• Process vendor packets and monitor licenses/insurance.
• Coordinate and reserve conference room events.
• Undertake special projects as instructed.

Skills

Microsoft Office

Professional communication

Customer service

Bilingual preferred

General computer skills

Tools

VertiLink

Job description

Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The role involves handling administrative tasks, ensuring effective communication, and maintaining organized records.

Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. The Assistant Manager will assist in preparing board materials, coordinating meetings, and supporting