Community Association Administrative Coordinator

Affinity Management Services, LLC; Homestead (FL); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Fully paid medical insurance

Dental/vision/life insurance

401(k) plan after 90 days

Job summary

Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will handle administrative tasks, ensure effective communication, and maintain organized records using Microsoft Office.

Proficiency in Word, Excel, and Outlook, along with strong interpersonal and customer service skills, is essential; bilingual ability is preferred and two years of property management experience is a plus.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook) required.
• Strong communication and customer service skills are essential.
• Bilingual ability is preferred; experience in property management is a plus.

Responsibilities

• Assist in the daily operation of the management office following established procedures.
• Ensure telephone etiquette, handle messages, and respond to emails promptly.
• Maintain organized records and handle data entry and file management.
• Update information in VertiLink and other association databases.
• Provide general office support including printing, scanning, and faxing.
• Assist in preparing board packages, meeting notices, and mailings.
• Coordinate and track important dates and meetings (turnover, annual, budget).
• Process vendor invoices and monitor licenses/insurance expirations.
• Collaborate with committees and interact with owners daily.

Skills

Microsoft Office

Communication skills

Customer service

Bilingual preferred

Tools

VertiLink

Job description

Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will handle administrative tasks, ensure effective communication, and maintain organized records using Microsoft Office.

Proficiency in Word, Excel, and Outlook, along with strong interpersonal and customer service skills, is essential; bilingual ability is preferred and two years of property management experience is a plus.