Property Management Administrative Assistant

Affinity Management Services, LLC; Port Saint Lucie (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Fully paid medical insurance

Dental, vision, life insurance

Short-term disability

401(K) Plan after 90 days

Paid time off

Job summary

Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will handle administrative tasks, ensuring effective communication, and maintaining organized records.

Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. We value bilingual abilities, and experience in property management is preferred.

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong professional communication skills.
• Excellent customer service.
• Knowledge of business correspondence (grammar, punctuation, spelling).
• Bilingual proficiency preferred.
• 2 years of property management experience preferred.

Responsibilities

• Assist in the daily operation of the management office following established procedures.
• Handle telephone etiquette and messages courteously and promptly.
• Respond to emails appropriately and promptly.
• Daily pickup and distribution of incoming mail.
• Perform administrative tasks including record-keeping, filing, data entry, and office supplies management.
• Maintain information in VertiLink and other databases.
• Provide general office support including printing, scanning, and faxing.
• Assist in preparing monthly board packages and meeting notices.

Skills

Microsoft Office

Communication skills

Customer service

Business correspondence

Property management

Bilingual

Tools

VertiLink

Job description

Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will handle administrative tasks, ensuring effective communication, and maintaining organized records.

Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. We value bilingual abilities, and experience in property management is preferred.