Assistant - Executive Office

Bespoke Careers; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

An established industry player is seeking a dynamic Administrative Assistant to support its executive team in a fast-paced environment. This role offers the opportunity to engage with a diverse range of creative professionals and requires a keen understanding of the NYC design and arts sectors. You'll manage calendars, coordinate meetings, and assist with travel arrangements, all while serving as a key point of contact for staff and clients. If you thrive in a creative setting and have a passion for organization, this position could be your next great opportunity.

Qualifications

• 1-3 years' experience in a creative environment.
• Experience interacting with VIPs and high-net-worth individuals.

Responsibilities

• Manage daily calendars for partners.
• Coordinate meetings and events.
• Assist with complex travel arrangements.

Skills

Administrative Support

Calendar Management

Event Coordination

Travel Coordination

Communication Skills

Familiarity with NYC Design

Job description

Job Description: Administrative Assistant

This role is provided by Bespoke Careers. Your actual pay will depend on your skills and experience — discuss with your recruiter for more details.

Base pay range

$65,000.00/yr - $75,000.00/yr

A top global design firm seeks an Administrative Assistant to support Executive Assistants in its high-profile executive office. The position is fast-paced and involves engaging with a diverse range of creative professionals. Knowledge of the NYC design, arts, or real estate sectors is a plus.

Key Responsibilities:

• Manage daily calendars for partners.
• Coordinate meetings, speaking engagements, and events.
• Assist with complex travel arrangements in collaboration with travel agents, including itinerary planning.
• Serve as gatekeeper with staff, media, and clients.

Skills & Experience:

• 1-3 years' relevant experience in a creative environment.
• Familiarity with the NYC design/arts scene.
• Experience working in a dynamic, creative setting.
• Experience interacting with VIPs and high-net-worth individuals.

Additional Details:

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industry: Architecture and Planning

Referrals can double your chances of interview success at Bespoke Careers.