Assistant, Administrative-I

Simon Property Group; New York (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

Simon Property Group is seeking an Administrative Assistant at Woodbury Common Premium Outlets in New York. This role supports mall management by providing various administrative functions, including financial cycle management and coordination of marketing events.

The successful candidate will have a high school diploma, strong organizational skills, and 2-4 years of relevant experience. Join a leading company in retail real estate, known for its quality properties and innovative spirit.

Qualifications

• 2-4 years of administrative office experience in a fast-paced environment.
• Aptitude for understanding financial reports and extracting information.
• Attention to detail and ability to prioritize tasks.

Responsibilities

• Support the property’s financial cycle and manage procurement.
• Assist with marketing events and general administrative tasks.
• Coordinate and assist with short-term leasing agreements.

Skills

Knowledge of administrative and clerical procedures

Customer service principles

Strong working knowledge of Microsoft Office

Effective verbal and written communication

Strong organizational skills

Education

High school diploma or equivalent

Some college or professional school preferred

Tools

Microsoft Office

JD Edwards

Web based input software

Job description

## Assistant, Administrative-IApplylocations: Central Valley, NYtime type: Full timeposted on: Posted Yesterdayjob requisition id: R13607**Job Location:**Woodbury Common Premium Outlets**PRIMARY PURPOSE:**This position serves as the support to the mall management staff by providing office needs as determined and assigned by the Office Administrator.**PRINCIPAL RESPONSIBILITIES:***The successful candidate’s responsibilities will include, but not be limited to:** Support the property’s financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, petty cash, property budget, CTI, contract preparation, bank reconciliation no longer required, performed by HO and gift cards, promotional and media funds* Assist with administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance* Coordinate and assist with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent* Assist with general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, provide updates of Company Policies and Procedures and Human Resources administration as needed* Provide general administrative support and projects as directed**MINIMUM QUALIFICATIONS:*** High school diploma or equivalent. Some college or professional school preferred* 2-4 years administrative office experience in a fast paced environment* Knowledge of administrative and clerical procedures, customer service principles and practices* Aptitude for understanding financial reports and extracting information* Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software* Effective verbal and written communication* Strong organizational and interpersonal skills with attention to detail* Ability to prioritize, coordinate, multi-task and demonstrate initiative### About UsSimon is a global leader in retail real estate ownership, management and development and an S&P 100 company (Simon Property Group, NYSE: SPG). Our industry-leading retail properties and investments across North America, Europe and Asia provide shopping experiences for millions of consumers every day and generate billions in annual retail sales. Our portfolio includes assets of national and international renown - proven assets that are the preferred location for retailers.In addition to our high quality properties, Simon is also known for our strong balance sheet, a long-tenured and well-respected senior management team, and our innovative spirit, as reflected in a 50 + year history of successful retail real estate development, management, and leasing. Simon was named Fortune’s Most Admired Real Estate Company eight times. We have experienced an explosion of growth and innovation unprecedented in the industry and we look forward to Simon's future.Simon is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.If you require assistance or need to request an accommodation due to a disability, please email [e-mail]. Please note this email is intended only for accommodation requests related to the application and interview process. Any other correspondence will not receive a response.